Global Programmes Assistant Details

3 weeks ago


London, United Kingdom Muslim Aid UK Full time

Summary of Role

The Global Programmes Assistant reports directly to the Global Programmes Manager and will primarily be responsible for providing support functions to the International Programmes team. The role requires excellent organisational, teamwork and numeracy skills, to work with key stakeholders to ensure an effective, efficient and quality delivery of development and emergency response programmes. The Global Programmes Assistant also supports the administrative work of the department, including the preparation and tracking of project payments, and maintaining partner due diligence records.

About the Role

Provide programme and administrative assistance to Country Programmes and Programmes Partnerships teams as required including support with the development and production of project proposals. Responsible for updating and maintaining the Project Tracker and SharePoint site. Maintain soft (and if required hard copies of) programme files, provide filing assistance to the team and support archiving. Ensure the timely submission of quarterly and completion reports, and support the review of seasonal and small-medium project reports as delegated by Country Programmes and Programmes Partnerships teams Maintain and review the report supporting documents including field reports, financial evidence, centrally agreed documents, media and case studies. Support the development of IPD wide administrative systems.

About You

To be successful in this role, you will need:

Previous experience of working within a Programme Support/administrative role. Experience of working with budgets and/or processing payments. Excellent communication and interpersonal skills with the ability to liaise with a variety of stakeholders and employees at all levels. High degree of organisational and time management skills. Proficiency in Microsoft Office applications and the ability to learn and utilise any software adopted by Muslim Aid. Ability to work under pressure, be proactive and work on own initiative. 

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