Finance and Grants Assistant, Global’s Make Some

5 months ago

London, United Kingdom Global Radio Services Full time

**Finance and Grants Assistant, Global’s Make Some Noise**:
**We are Global’s Make Some Noise**

Global’s official charity, Global’s Make Some Noise, funds crucial grassroots projects across the UK with funding and development support, with the aim to make sure that nobody is left facing life’s toughest challenges alone. We raise funds and awareness of the biggest issues affecting society, harnessing the power and reach of over 26.6 million weekly listeners across Global’s radio brands including Capital, Heart, Classic FM, Smooth, LBC, Radio X, Capital XTRA and Gold. To date, we've raised over £35m for over 440 UK charities and supported over 200,000 lives in communities right across the UK.

Join us during this crucial phase of the charity's expansion as we enter a thrilling new chapter. Take a central role in managing and streamlining the finance and grants function as an integral team member. This period marks a pivotal moment with a fresh strategy, increased ownership, and broader impact throughout the organisation. The role is dynamic, with shifting priorities and focuses throughout the year, which are outlined below.

**Reporting of the role**

This role reports to Head of Finance and Governance with a dotted line to the Grant and Programme Manager (this is a job share).

**Overview of job**

We are hiring a Finance and Grants Assistant to support financial and grants operations processes. Responsibilities include participating in the operational and administrative activities of the finance function, leading to the accurate recording of financial information for accounting purposes, as well as managing financial records, and supporting our grant-making processes.

**3 best things about the job**
- Opportunity to work across the Finance and Grants functions of a unique organisation that funds and empowers small charities.
- Unique position, embedded within a cutting edge, fast-paced media and entertainment business which has a voice across the UK.
- You’ll get to make a real and positive difference, working with amazing causes and great people from a wide variety of charities all over the UK.

**Measures of success**

In the first few months, you would have:

- Built relationships with the Global’s Make Some Noise team and other stakeholders.
- Developed your knowledge of our supported charities and funding portfolio, getting to know plenty of our projects and working with them to produce case studies, stories and fulfilling other storytelling opportunities.

**Responsibilities of the role**

**Finance - approx. 40%**

Day-to-day financial management of the charity and its Trading subsidiary including, but not limited to:

- Process all day-to-day transactions on the finance system, Xero, including income received from fundraising platforms, ensuring a full audit trail of data processing.
- Complete daily bank reconciliations for all entities, including recording and banking cheques and processing petty cash.
- Raise sales invoices as requested, following procedures to set up in customer systems, and follow up with customers to ensure timely payment.
- Process purchase invoices and expense claims, ensuring appropriate authorisation, in line with delegated authorisations.
- Set up weekly payment runs for approval by the Head of Finance.
- Monitor all financial processes, ensuring finance policies are complied with and deadlines are met, including electronic and physical filing of finance and legal documents.
- Complete month end tasks, enabling to the Head of Finance to close the month, including selected balance sheet reconciliations.
- Keep Gift Aid records up-to-date and assist the Head of Finance with the preparation of Gift Aid claims.
- Assist with the year-end audit, ensuring all relevant paperwork is tidily filed.
- Collaborating with the fundraising team, exploring fundraising and donation collection mechanics, identify new developments in the sector and helping to embed any system changes.
- Train and support the charity team on the charity’s finance processes.
- Provide cover for the Governance & Team Co-ordinator in periods of absence.

**Grants - approx. 60%**
- Preparing and processing funding agreements, reporting forms and other associated paperwork for grants.
- Working with charities to collect and develop storytelling information such as quotes, pictures and case studies, and support sourcing participants and contributors for radio interviews and other editorial pieces as needed.
- Supporting the team in the organisation, planning and delivery of our skills training programme for charities.
- Writing copy for our website and newsletters, and ownership of our communication planner for our charities.
- Managing the Grants Team inbox and being the first point of call for queries.
- Leading on the management of data and uploading of information on our database (Salesforce), complying with GDPR requirements.
- General administrative tasks across the both the Grants and w

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