Purchase Ledger Officer

3 months ago

Sheffield, United Kingdom Sheffield Children’s NHS Foundation Trust Full time

Job summary

We are seeking a Purchase Ledger Officer to become a part of our small but experienced Accounts Payable team. You will be hard working, dedicated and have an excellent eye for detail. You must have a positive attitude and willingness to muck in to help to maintain and build on the level of exemplary service already supplied to the Trust.

You should be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role. You will share the Trust values and be committed to equality, diversity and inclusion.

Main duties of the job

You will be part of a team that ensures all Trust creditor expenditure is appropriately calculated, recorded and paid in accordance with the Trust's Standing Financial Instructions and processes.

The nature of this role necessitates good communication skills and the ability to work to tight deadlines. You will need to demonstrate attention to detail and efficient working practises. You should also display the use of initiative, have the ability to pick up processes quickly and not be daunted by significant volumes of administrative workload.

About us

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

Outstanding Patient Care

Brilliant Place to work

Leaders in Children's Health

We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Job description

Job responsibilities

Become an integral part of an experienced and dedicated Purchase Ledger team. Maintain accurate and up to date creditor details and account records on the Purchase Ledger system. Registering creditor invoices / credit notes on the Purchase Ledger system, ensuring all fields are completed accurately. A high level of concentration, accuracy and speed of registering is expected due to the volume of invoices registered. Complete the necessary paperwork and supporting documentation for the creation of new creditors/amendments to existing creditors, informing interested parties. Ensure that amendments are validated to counter potential fraudulent claims against the Trust. Writing manual cheques whereby cheque payment is required. This must be completed and authorised in line with the Trusts Standing Financial Instructions. Corresponding and chasing internal departments for invoices that require signature, in line with the Trusts Authorised Signatory List, and ensuring its return to the Finance department before payment can be authorised. Validating staff travel and taxi journey expenditure against relevant supporting documentation provided. Checking and registering patient optical vouchers. Being a primary Trust contact for correspondence with Trust creditors. This will require pro-active management, direction and resolution of queries via telephone, e-mail and in writing. Working under the direction of, and reporting to, the Purchase Ledger Supervisor who will assign workload in line with departmental capacity and pressures. Assist in meeting internal and statutory financial accounts month and year end deadlines. Other necessary administrative tasks such as opening post and ensuring the contents reach the correct recipient, filing, scanning, archiving. Be vigilant and alert to the risk of fraud to the Trust. All work carried out is to be made in accordance with the Trusts Standing Financial Instructions, internal procedures and the Better Payment Practise Code.

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager:

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care Person Specification

Qualificatons

Essential

Maths C or above (or equivalent experience)

Desirable

Vocational qualification AAT intermediate level or NVQ3 or equivalent experience

Experience

Essential

Previous work in an office environment

Desirable

Purchase Ledger experience Previous work in the NHS Query handling and resolution

Knowledge and Skills

Essential

Microsoft Word, Excel, E-mail, / keyboard skills Numeracy and accuracy Ability to work independently Ability to work as part of a team Physically able to perform the duties of the post Good, professional communication skills - both written and verbal Organisational skills

Desirable

Computer based finance package Process design and improvement VAT reclaim

Personal Attributes

Essential

Flexible, reliable and trustworthy Use of initiative Proactive and positive attitude Team worker Motivated to work to a high standard

Desirable

Problem solving skills

Demonstrate Trust Values

Essential

Compassion, Accountability, Respect, Excellence

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