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Estates Operations Officer

1 month ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

Job summary

An exciting opportunity has arisen for a Estates Officer at Nottingham University Hospitals NHS Trust to join our busy Estates & Facilities Management Team. They will be responsible for the provision of a highly developed specialist service, technical and administrative advice and to support the Head of Estates (Operations), and to also support all estates personnel within the maintenance function of the Directorate. They will undertake delegated work associated with estates operations and maintenance activity and be responsible for managing and complying with all statutory instruments and guidance ensuring best practice related to the effective operation of the Trusts estate. This will include the building structure and fabric including roofs, external drainage and internal fabric, flooring, decoration and sign posting, ensuring the most efficient and economical mix of direct and contract labour.

Main duties of the job

In addition to the summary below, you will need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

The post holder is responsible for all aspects of the building maintenance of the Nottingham University Hospitals NHS Trust Estate. This includes buildings, roads, grounds and gardens

Compile prioritised annual estimates for capital building maintenance works, for submission to the Assistant Head of Estates - Operations and implement agreed funded schemes.

Control the budget allocated to the building maintenance section and to ensure that the section stays within the set limits.

Liaise with the statutory authorities in reviewing and amending as necessary the road traffic order in relation to site roads.

About us

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

The Nottingham University Hospitals Trust is a large acute hospital spread across 3 sites in the City delivering excellent care to the local residents. The in house maintenance team is made of a workforce comprising of 60 tradesmen from different disciplines providing on-site service 24 7 to the Trust ensuring that patient care is delivered safely and without interruption. This vacancy would suit a qualified professional person who feels they can bring something extra to the team and enhance the service we provide. Along with the salary annual leave starts at 27 days a year plus Bank Holidays.

Job description

Job responsibilities

Manage the Building section staff and direct labour, undertaking the necessary recruitment within establishment. Ensure that all Trust HR policies are complied with. Closely monitor and manage timekeeping, sickness and absence.

Liaise with Consultants and Architects appointed as agents to undertake projects. Work closely with the Capital Estates Development section and with the Engineering section of EFM

Take part in inspections, working groups and any other initiative, agreeing action and implementing action plans as necessary.

Ensure compliance with all Financial Standing Orders.

Person Specification

Training & Qualifications

Essential

BSc in building, surveying or HNC/D with a minimum of 5 years relevant experience with supplementary training providing evidence of working at BSc level.

Desirable

Qualification in management, site or general supervision. Qualification in safe working with Asbestos.

Experience

Essential

At least 5 years experience in building or facilities maintenance at a senior level. A proven commitment to the efficient and effective management of maintenance within a building environment.

Desirable

A knowledge/understanding of Health Service standards and regulations.

Communication and relationship skills

Essential

Provision and receipt of highly complex, sensitive or contentious information, singly or in groups to senior managers/clinicians, staff, suppliers and externally to other bodies. Able to develop and maintain relationships across a wide range of managers/clinicians and staff at all levels. Able to adapt style of communication to the subject and audience, showing an ability to tailor and convey complex messages which may be unpopular. Self confident, willing to raise contentious issues whilst listening to others and to deal with sensitive issues in an empathetic manner. Able to lead, motivate and co-ordinate a team. Develops relationships in the wider Facilities Management community. Supports and works cohesively with the Assistant Head of Estates.

Desirable

Develops relationships in the wider Facilities Management community. Looks for and affects a 'win-win' relationship in negotiation with others

Analytical and Judgement skills

Essential

A thorough knowledge of Construction methods/standards. He / she will be a team player / leader with a proven high level of competence in their core field of building maintenance

Desirable

A good understanding /knowledge of building services.

Planning and organisation skills

Essential

Manages the building team and contractors to ensure compliance with regulations whilst ensuring the maximum availability of the building stock. Organises the workload for the building team and contractors, ensuring maintenance contracts are in place and fulfilled with minimum disruption to the patient flow.

Other requirements specific to the role ( be able to drive or work shifts

Essential

Ability to use information to inform job role , PPM data. Ability to use systems to store information , works information management systems, CAD systems. Ability to create methods to collate information , spreadsheets, databases and to create systems to collage and produce information on a larger scale , Divisional/Trust wide systems). Demonstrates ability to act independently and uses expertise to provide specialist advice. Works with minimum supervision and is accountable for own actions and decisions within operational policies and procedures. Able to make and be accountable for decisions relating to own work role, those affecting service needs and larger scale decision making.

Commitment to Trust Values and Behaviours

Essential

Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards