Personal Assistant to Managing Director

4 weeks ago

StainesuponThames, United Kingdom SAMSUNG Full time

Position Summary

An excellent opportunity has become available for an experienced Personal Assistant to join us at Samsung Research UK on a fixed term contract basis for 16 months.

You will provide a proactive and high standard of support to our Managing Director and Vice President, while managing their diaries to ensure that appointments and meetings are efficiently prioritised, allowing them to make maximum use of operational time. This is a full-time role requiring flexibility and commitment in an interesting and varied environment.

Role and Responsibilities

acting as a first point of contact: dealing with correspondence and phone calls

managing diaries and organising meetings and appointments, often controlling access to the MD

booking and arranging travel, transport and accommodation

organising meetings, events and conferences

reminding the MD and Vice President of important tasks and deadlines

typing, compiling and preparing reports, presentations and correspondence

legal administration (grammatical review of documents to be sent to legal, submission of legal matters onto internal legal system and monitoring/progressing of matters through to conclusion)

managing databases and filing systems

implementing and maintaining procedures/administrative systems

liaising with staff, suppliers and clients

collating and filing expenses

miscellaneous tasks to support the MD and Vice President

administration and support to the HR Team

Translating short news summary (English) into Korean

Uploading translated news onto an internal platform for HQ colleagues on a daily basis

Skills and Qualifications

The successful candidate will be someone who is highly capable in managing competing demands and has the confidence to respond to fast-paced enquiries from internal and external customers. It is imperative that the candidate can demonstrate the ability to be highly organised, flexible and committed to working as part of a small team.

Key Requirements:

Excellent communication skills, both orally and written, with a high level of competence with English Grammar

Fluency in the Korean language

Discretion and trustworthiness: you will often be party of confidential information

Flexibility and adaptability, able to work additional hours or be contactable as required

Organisational skills and the ability to multitask

The ability to be proactive and take the initiative

Tact and diplomacy

A knowledge of standard software packages and the ability to learn company-specific software if required.

Contract type: 16 Month Fixed Term Contract

Location : Staines-upon-Thames, Surrey, UK

Hybrid Policy: 3 days per week onsite and 2 days working from home if preferred

Employee Benefits: Competitive Salary, Annual Performance Bonus up to 21.5%, Pension Scheme with company contribution up to 8.5%, Income Protection, Stocks & Shares ISA, Life Assurance, 25 days holiday (increasing to 30 with length of service). We also have a wide range of Flexible Benefits to choose from with Samsung providing an allowance of £600 per year to spend on them.

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