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Personal Assistant

3 months ago

Kingston Upon Thames, United Kingdom Reed Business Support Full time

**PA to Headteacher** **and Administrator**

**Great benefits - FREE Street Parking, FREE Breakfast, Lunch and snacks, paid lunch break, Pension, and Personal Accident/Emergency Dental cover.**
- 8:30am to 4:30pm Monday to Friday - They are open to discuss options on full-time or term time plus._

**Responsibilities will include but not limited to**:

Maintain the Head’s school calendar
- Type letters, documents, policies, and confidential correspondence
- Take and produce minutes at meetings
- Liaise with parents and resolve queries as appropriate
- Liaise with senior schools as required by the Head, coordinate references and reports
Liaise with governors as required by the Head
- Liaise with premises, catering, marketing etc for any Head’s events
- Assist with personal correspondence for the Head when necessary.

Office Administrator
- Manage School Post, the school’s parent communication system ensuring that weekly messages are scheduled and sent; sending additional messages as required.
- Provide ISI support to the Compliance Manager ensuring that the ISI portal is kept up to date.
- Annual review of school policies and the staff and parent handbooks
- Ensure that the school’s VLE (firefly) is updated as appropriate for policies, admin related documents etc.
- Manage the school mobile phones liaising with the contract provider as required.
- In conjunction with the Marketing Officer, coordinate and manage the annual Prize Day event; organise the Carol Service and support admissions events as required.
- Support the Head of Middle School with the senior school exhibition, the senior schools’ directory and other administration as required.
- Manage the ticketing/booking process for music and drama productions, liaising with the Director of Music and Head of Drama as appropriate.
- Update and run reports, addresses, label etc from the school’s MIS as required.