Project Coordinator

3 weeks ago

London, United Kingdom Retirement Villages Group Full time

RVG is on the lookout for a Project Coordinator to be based in our London Victoria office to work and support with our CCO on change projects.

This role provides project planning, coordination, tracking and reporting in support of priority business projects. It is focused on accelerating delivery of priority deliverables, co-ordination of project processes, and the tools used to drive process improvement.

What will the successful Project Coordinator be doing?

  • Organises and supports the preparation of priority projects and integrated project plans.
  • Responsible for coordinating and collating project updates, including board reporting packs.
  • Identifies and progresses deliverables with a rolling 1-3 month intensity of focus, ensuring that critical milestones are understood and supporting project leads to meet those priorities.
  • Acts as a liaison between Exec, SLT and team leaders when issues or concerns arise.
  • Collaborates with project sponsors and leaders to define, prioritise, and deliver priority projects.
  • Provides updates to Executives including organising, coordinating and collating materials for project steerco and executive workshop meetings.
  • Oversees the plan of record and keeps accurate records of meetings, action items, follow up items, and follow up dates.
  • Continuously evaluates projects to ensure they are delivering to expectation, aligned to our overall strategic priorities, adhering to budgets, and meeting deadlines.
  • Coordinates group invitations, ensuring timing is in line to support milestone delivery.
  • Establishes and supports the use of standard RVG project documents, providing support to RVG colleagues who are new to their use
  • Produces standard project plan templates; supports project managers to track and report progress to plan; provides stakeholders with accurate and relevant information to support decision making at agreed project review points; escalates where the business is not following agreed process
  • Works with project sponsors and leads to identify areas for deep dive design workshops with Executives; coordinates the booking of those slots at Executive meetings
  • Carries out delegated activities to support identification and evaluation of risks, issues, dependencies and constraints associated with each project. Ensures project managers identify and incorporate into plans mitigating solutions and reports the impact of those solutions accurately
  • Supports project managers and owners to define, track and report on anticipated business benefit from projects
  • Sets up and supports the project meetings needed to ensure appropriate progress and cadence

What are we looking for?

  • Holds self and others accountable to meet commitments
  • Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
  • Anticipates and balances the needs of multiple stakeholders
  • Plans and prioritises work to meet commitments aligned with RVG priorities and goals
  • Takes on opportunities with a sense of urgency, high energy, and enthusiasm
  • Manoeuvres comfortably through complex policy, process, and people-related organisational dynamics
  • Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
  • Excellent organisational and technical skills
  • Good interpersonal and multi-tasking skills

In return we offer a number of benefits including, Private Medical Insurance, Pension Scheme, Enhanced Annual Leave, Birthday Leave, Rewards Schemes, Volunteering and Well-Being days plus much more 

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