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Executive Officer

2 months ago

Belfast, United Kingdom Brook Street NMR Full time

Brook Street (UK) Ltd have an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Assistant Category Officer, you will be responsible for the delivery of compliant procurement competitions and associated activities.

JOB PURPOSE

To assist the Category Officer in the provision of best practice procurement and contract management services within a category area or manage a specialist area of work within Procurement Services;

As an advisor in a specialist role the post holder will be required to solve problems within a designated procurement category and will provide specialist support and advice to internal and external EA procurement customers and suppliers.

MAIN DUTIES AND RESPONSIBILITIES

Delivery of Strategic Procurement

  • Provide advice and guidance to clients relating to procurement life cycle from initiation to contract management.
  • Provide support and assist in all aspects of the delivery of procurements and contracts.
  • Contribute to and review administrative systems and procedures to ensure records are accurate and comprehensive and to improve service delivery, including SharePoint, procurement service sourcing register and procurement service Quality Management System.
  • Collating and analysing procurement category Management Information to assist and support the work of Category Officers
  • Responsible for ensuring computerised tendering portal (eTendersNI) is utilised and maintained in accordance with agreed procedures.
  • All general administration in support of work undertaken including preparation of draft letters, minutes, notes, reports, documentation, contracts, variations to contract etc.

Service Delivery

  • Plan, organise and prioritise work to ensure timely completion of tasks and deadlines met.
  • Allocate work, check quality and quantity of work and monitor performance.
  • Train or ensure the effective training of staff in the procedures, processes and information systems required for effective administration of assigned procurement category functions.

General

  • Carry out such training as necessary for all users of the service to ensure effectiveness;
  • Prepare correspondence, agenda items and take and compile minutes from meetings
  • Provide statistical data to permit the completion of statistical returns to Government Departments;
  • The post holder will be required to carry out the duties of any other officer when they are absent or as directed by the Category Officer;
  • Dealing with telephone and email queries and engaging in follow up action where appropriate;
  • Any other duties which may be commensurate to the grade.

Other Responsibilities

  • Comply with the Authority's policy on Data Protection (processing sensitive tender information)
  • Proactively contribute to a culture of excellence within EA procurement service to ensure retention of Centre of Procurement Expertise status.
  • Undertake other related duties within the grade and competence of the post-holder as required.
  • The post holder may also be required to work outside normal office hours on occasions.

Essential Criteria:

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a minimum of one year's experience in an office based administrative role.

  • Ability to organise a busy workload to deliver effective results on time
  • Supervision of administrative staff in the section including the management and allocation of duties.
  • Flexibility to meet changing demands as required and to priorities and delegate as required.
  • Ability to communicate and work effectively with others as part of a team
  • Ability to use own initiative to solve problems and respond to others
  • Ability to take a responsible and customer focused approach to work
  • Ability to lead and direct a team or provide specialist advice and guidance where required,

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

You will benefit from:

  • Full training and induction
  • Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
  • The opportunity (however not guaranteed) to apply for internal roles
  • Accrue holiday hours as you work
  • Brook Street (UK) Ltd back office support and mentoring
  • Ability to work across school admissions teams in all admissions regions across NI.
  • No weekend work (Shift pattern Mon-Fri 9am-5pm)


The rate of pay is £ 12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.