Administrator
2 weeks ago
Job overview
We are seeking a highly organized, detail-oriented individual to join our Occupational Health Department as an Administrator. This is an exciting opportunity to become an integral part of a team committed to supporting the health and well-being of our staff.
In this role, you will play a key role in the department’s operations by coordinating appointments, managing referrals, and providing essential administrative support to our clinical staff, including doctors, nurses, and advisors. Your contributions will be instrumental in ensuring the efficient delivery of critical services that safeguard staff safety and well-being.
This position offers an excellent opportunity for individuals who thrive in a dynamic, fast-paced environment and are eager to work in a role that presents new challenges every day. If you possess strong communication skills, excel in multitasking, and are capable of maintaining a high level of organization, we encourage you to apply.
Join us in contributing to the creation of a healthier, safer workplace. Your organizational expertise will directly impact the effectiveness of our services, benefitting both staff and patients. This is a rewarding opportunity to develop your career in a role where you can make a real difference.
Main duties of the jobMain Duties of an Administrator in the Occupational Health Department:
Appointment Coordination: Schedule and manage appointments for Occupational Health doctors, nurses, and advisors, ensuring smooth and timely arrangements. Referral Management: Process and track management referrals, ensuring all documentation is handled efficiently and in line with departmental procedures. Administrative Support: Provide comprehensive administrative assistance, including preparing reports, handling correspondence, and maintaining accurate records. Database Management: Maintain and update the department’s databases and systems, ensuring all data is entered accurately and securely, while adhering to confidentiality and data protection standards. Communication Liaison: Act as the primary point of contact for internal and external stakeholders, responding to inquiries promptly and professionally. Document Management: Organize, file, and manage departmental documents, ensuring all records are easily accessible and up-to-date. Collaboration: Work closely with clinical and administrative teams to support the smooth running of daily operations, contributing to the overall efficiency of the department. General Office Duties: Handle routine administrative tasks and ensuring the office environment remains organized and functional.This role is essential to ensuring the efficient operation of the Occupational Health Department and delivering critical services to support staff health and safety.
Working for our organisationOxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the .
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