Administrative Assistant

4 weeks ago


Derby, United Kingdom ASSYSTEM Full time
Job Description

Assystem Energy & Infrastructure are recruiting for a Administrative Assistant to work at our customers site in Derby on a contract basis.

The primary objective of the administrative assistant is to support the completion process by efficiently managing and organising construction-related documents. This includes scanning, filing, and ensuring accurate record-keeping.

Role details: 

Job title: Administrative Assistant

Contract length: 9-12 Months

Location: Derby  

Contract type: PAYE via Umbrella solution

Key responsibilities include but are not limited to:

Responsibilities:

Document Scanning and Filing:

  • Scan physical documents (such as lifetime quality records, O&M manuals and other documentation required for Completion) into digital formats.
  • Organise scanned files in a logical and easily accessible manner.
  • Data Entry and Record-Keeping:
  • Enter relevant data from documents Microsoft Excel spreadsheets.
  • Update completion status, deadlines, and other relevant information.
  • Ensure accuracy and consistency in data entry.

Communication and Coordination:

  • Collaborate with project managers, engineers, and other team members.
  • Communicate any discrepancies or missing information related to documents.
  • Coordinate with external stakeholders (vendors, subcontractors, etc.) as needed.

Quality Control:

  • Review scanned documents for legibility and completeness.
  • Identify any errors or inconsistencies and rectify them promptly.
  • Maintain high standards of quality in document management.

Requirements:

  • Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
  • Supply IT equipment.
  • Would need to be site-based.
  • Strong organisational skills and attention to detail.
  • Ability to work independently and meet deadlines.
  • Familiarity with construction terminology and processes (preferred but not mandatory).
  • Experience working for Rolls Royce (preferred but not mandatory)

Reporting:

The administrative assistant will report directly to the Contracts Manager.


Qualifications

Requirements:

  • Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
  • Supply IT equipment.
  • Would need to be site-based.
  • Strong organisational skills and attention to detail.
  • Ability to work independently and meet deadlines.
  • Familiarity with construction terminology and processes (preferred but not mandatory).
  • Experience working for Rolls Royce (preferred but not mandatory)

Reporting:

The administrative assistant will report directly to the Contracts Manager.



Additional Information

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter . Bring your unique contributions and help us shape the future.



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