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HR Assistant

1 month ago

Bury Saint Edmunds, United Kingdom Fevaca Full time
The HR Assistant is an essential role in the service, an individual who takes responsibility for the day-to-day administration of the entire HR service. This will include coordinating the full recruitment process, arranging new starters, arranging training, and keeping employee files up to date. 

Job Description:The HR Assistant will report to the HR Officer and have a particularly varied role, depending on the particular requirements of the service. Whilst completing all tasks, they must be especially conscious of confidentiality.

Recruitment and New Starter Onboarding:
  • Coordinating the full recruitment process; contacting applicants, and arranging interviews. 
  • CV searching for candidates in particular demand. 
  • Ensuring all recruitment paperwork eg interview packs, and application forms are produced and completed during appropriate stages. 
  • Ensuring references and DBSs are applied in line with safer recruitment guidance. 
  • Arranging first days and preparing new starter packs. 
  • Ensuring new starters receive appropriate communication and ensuring internal processes are completed, such as arranging online training and confirming rota allocation. 

Training:
  • Allocating training sessions to new employees. 
  • Review expired or due expired courses and ensure these are rebooked. 
  • Recording training data accurately. 
  • Producing training certificates.
  • Collating training feedback forms. 
  • Preparing training sessions on the day.
  • Working with the HR Officer to produce annual training plans, book rooms, ensure trainer availability, and on-the-day management.

Personnel:
  • Tracking sickness absence and providing reports when required.
  • Coordinating inductions for new starters – producing folders and recording.
  • Monitor probations – working with managers to confirm completion/extension and action as required. 
  • Monitoring vehicle data – flagging to managers and individuals.

General:
  • Ensure the employee electronic filing system (SAGE HR) is fully updated and maintained. 
  • Maintaining and auditing physical personnel files. 
  • Processing timesheets in line with payroll. 
  • Tracking and recording annual leave.
  • Updating pension records.

Person Specification:

Essential:
  • Experience in an office environment. 
  • Experience handling confidential information. 
  • Confident with communication – verbal and written. 
  • Excellent organizational and time management skills. 
  • High level of attention to detail.
  • Genuine interest in Human Resources

Desirable:
  • Previous experience in an HR or recruitment role
  • CIPD Level 3 in Human Resource Practice. (or other relevant qualification) 

Salary: £25,000

Schedule: 40 hours per week, 8.30 am – 5 pm, with the flexibility required at times.

About Fevaca:

We are a company specialising in providing support to children, young people and vulnerable adults. Our team consists of Social Workers, Teachers, Social Care Practitioners and those with experience from the business sector; creating social care expertise within an efficient business model. Our experience is drawn from both UK and International social care work within the private, voluntary and statutory sector.

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