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Purchase Ledger Administrator

4 months ago

Harrogate, United Kingdom Adler & Allan Full time

Join Our Team as Purchase Ledger Administrator and Make a Difference

About Us: At Adler and Allan Group, we're not just a company – we're environmental champions committed to protecting our planet while helping businesses thrive. We're a diverse, dynamic team dedicated to providing top-tier environmental and energy infrastructure services across the UK. Our mission is clear: safeguarding the environment, minimizing operational disruptions, and supporting sustainability goals for our valued clients.

What makes us a great employer?

Purpose-Driven Impact: We are looking for a Purchase Ledger Administrator to be based at our Harrogate Head Office where you will work closely with the team and report into the Purchase Ledger manager. You will be responsible for the management and maintenance of the purchase ledger, ensuring that all financial transactions related to purchases are accurately recorded and processed in a timely manner. Growth and Development: Join an ambitious team that values your growth. We offer extensive training, career advancement opportunities, and a chance to expand your skill set.  Wellness and Support: We care about your well-being. Enjoy peace of mind with life assurance, employee assistance programme including unlimited access to our mental health support, remote GP appointments and physiotherapy. Medicash our health care cash plan is also offered for you and up to four dependants. Dynamic Culture: Our workplace is more than just a job – it's a community. Experience a fun, can-do culture where your contributions matter.  Benefits Package- Competitive salary, enhanced maternity & paternity leave and pay, private pension, internal referral scheme & learning and development funded courses. 

  Your Responsibilities:

Using the Dimensions system, open new supplier accounts with correct paperwork and terms agreed. It is the postholder’s responsibility to ensure this is done accurately and in a timely manner. On a daily basis using the Capture, FocalPoint and Dimension systems, match, batch and process a high volume of supplier invoices. Through liaison with the depots, chase for authorisation of invoices. Review of aged creditor balances and aim to resolve any issues in a timely manner. General maintenance of the Purchase Ledger system ensuring accuracy of information stored in the system. Liaising with suppliers and A&A depot personnel in relation to all matters concerning Purchase Ledger. Reconcile supplier statements with ledger. Production of weekly payment runs using Dimensions. Payment run to be authorised by Group Financial Controller. Dealing with supplier and colleague queries. Processing and verifying staff credit card expenditure and Expenses, identifying the correct VAT and posting to the correct cost centre. It is your responsibility to chase and obtain all missing receipts supporting credit card expenditure from the cardholder or relevant manager. Help maintain Company accounts to be efficient and compliant with audit requirements. Provide cover during the absence of any other team member within the Purchase Ledger department. General system housekeeping. Contribute to keeping the office environment tidy. Raise purchase orders when required using the Focal point system. Ad hoc Purchase Ledger project work as defined by line management. Any other task assigned by supervision for which the postholder is qualified and experienced to undertake. Attend staff meetings and training as required.

  Qualifications and Skills:

A good general standard of education is essential. Strong communication skills. Possession of or studying towards AAT qualification is advantageous. Competent with Microsoft Excel, Word and Outlook. Previous experience of Access Dimensions and FocalPoint is beneficial. Possession of excellent organisational skills and attention to detail. 

Why Choose Adler and Allan: By becoming a part of the Adler and Allan Group, you’ll embark on a rewarding journey where we truly value your ideas and contributions. Whether you're just starting your career or in search of a new challenge, we offer a platform for personal growth and professional advancement, enabling you to shape a successful and fulfilling career path. Our group includes Jet Aire, Detectronic, Aqua Consultants, Oneline, Flotech, KwikFlow, AMGS, ,OHES, Public Sewer Services, QEM Solutions & Utility Line.