Occupational Therapy Clerical Assistant

4 weeks ago


Swansea, United Kingdom Swansea Bay University Health Board Full time

Job summary

To be a member of the Occupational Therapy team supporting therapists in the delivery of an Occupational Therapy Service.* To provide an efficient clerical and word processing service skills to the Occupational Therapy service* To develop and maintain effective systems of work appropriate to the department, in line with Health Board Policies*To Manage the waiting lists using appropriate electronic systems for outpatients attending the department* To participate in CPD and develop skills and knowledge through participation supervision and other identified developmental activities.* To provide cover for other clerical staff within therapies to include general reception duties as delegated by Locality Lead.* To manage staff queries independently within appropriate guidelines ( A/L, sickness, Payroll).

Main duties of the job

Come and join the innovative Occupational Therapy team in Swansea Bay University Health Board.

There is a permanent, full-time Clerical assistant post available to support the OT team at Singleton Hospital. Working days will be Monday - Friday, 8:00-16:00.

The role involves supporting the Locality Lead OT, as well as helping to manage waiting lists, liaising with the public and streamlining current systems with the use of technology.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Swansea Bay University Health Board (formerly ABMU) was created on 1 April 2019, after responsibility for providing healthcare services in the Bridgend County Borough Council area passed from ABMU to the new Cwm Taf Morgannwg University Health Board.

Swansea Bay UHB covers a population of around 390,000 in the Neath Port Talbot and Swansea areas and we have a budget of around £1bn. The Health Board employs approximately 12,500 staff. It has three major hospitals providing a range of services: Morriston and Singleton in Swansea, and Neath Port Talbot Hospital in Baglan, Port Talbot.

We also have a community hospital and primary care resource centres providing clinical services outside the main hospitals. Mental health and learning disabilities services are provided both in hospital and community settings. Morriston also delivers one of two cardiac surgery services in Wales.

The Health Board is part of A Regional Collaboration for Health (ARCH), which is a partnership with Hywel Dda University Health Board and Swansea University. ARCH is a unique collaboration project aimed at improving the wellbeing and wealth of South West Wales.

To find out more, please see:

Our values:

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents

Person Specification

Qualifications

Essential

Good standard of education

Desirable

Recognised computer qualification or equivalent proven working experience

Experience & Knowledge

Essential

Able to demonstrate an advanced level of proficiency and evidence of experience of Microsoft office applications (incl. Word, excel, powerpoint) Experience of data entry

Desirable

Experience of working and reporting from database applications

Skills & Abilities

Essential

Effective communication skills - verbal and written Evidence of proven organisational skills with the ability to plan, prioritise and use initiative to meet own and department deadlines Ability to deal with patients/visitors face-to-face and via the telephone Proven ability to prioritise and delegate work to meet deadlines

Desirable

Advanced computer skills in a variety of software applications

Personal Attributes

Essential

Ability to work unsupervised, and prioritise own work To be of a professional appearance and manner

Desirable

Evidence of personal development

  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    You will be able to find a full Job description and Person Specification attached within the supporting documents


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    The department of Nuclear Medicine at the Singleton Hospital (part of Swansea Bay University Health Board) is a busy academic imaging department operating two diagnostic state-of-the-art SPECT/CT cameras, two bone densitometry (DXA) scanners, a brand new, purpose-built, radiopharmacy, a therapy section and a mobile PET/CT service. The Singleton Hospital is...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for a friendly, hardworking and experienced clerical administrator to join our Physiotherapy Team. We are looking for an enthusiastic and well-motivated individual with good communication, organisation and interpersonal skills, with the ability to work as part of a team and on your own initiative. You will provide vital...

  • Clerical Officer

    2 weeks ago


    Swansea, United Kingdom Swansea Bay University Health Board Full time

    This is an Administration Officer role will require the post holder to provide administration/reception services which will include the use of good communication skills and the production of documents, updating of e-systems, collating of information, mail distribution, filing, typing, booking venues etc. To coordinate and maintain arrangements to facilitate...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for an enthusiastic motivated rehabilitation assistant to join our well established Stroke Team. You will assist all members of the multi-disciplinary team in delivering hospital and community based rehabilitation to stroke survivors. The team covers across Swansea Bay University Health Board, therefore the ability to...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    Professional To respect the confidentiality of all information regarding the patient. To carry out duties, as required, to improve the efficiency and quality of service provided to patients Comply with Health Board policy Be familiar with and comply with Health Board policies and procedures, including: Manual HandlingFireViolence and AggressionData...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    Being an Activities Coordinator is so much more than just organising programmes. Working as part of the Multi disciplinary team on Fendrod ward with the aim that so they can do something they couldn't do before. It's what delivering great healthcare should feel like. Working 37.5 hours a week, you will join the team on Fendrod Ward in providing treatment...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    To work as part of the team on Clyne Ward with other multi disciplinary professionals. The Ward Clerk will support the nursing team to organize patients notes, and other administrative tasks. The post holder will be expected to work as part of a team but also be able to demonstrate independence when completing tasks of the Admin role. Ward Clerk We believe...

  • Clinical Assistant

    4 weeks ago


    Swansea, United Kingdom Swansea Bay University Health Board Full time

    The Clinical Assistant will work at all times under the delegation of a Podiatrist in the delivery of person centred care for patients attending the Podiatry Clinic at Morriston Hospital or within other Podiatry sites across the Health Board when required The post requires excellent communication skills, the ability to work as part of a team to provide...


  • Swansea, United Kingdom Public Health Wales NHS Trust Full time

    The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. The role involves providing comprehensive administrative and clerical support to the administrative and diagnostic services of the department. The post holder will be a key member of the administrative team, working closely with the Business...

  • Social Work Secretary

    4 weeks ago


    Swansea, United Kingdom Swansea Bay University Health Board Full time

    We are looking for an individual with a good standard of education including English and Mathematics, having excellent communication skills you will have the confidence to communicate at all levels as you will be working directly with a wide variety of staff, patients and family members. You will be based in the Social Work Office within the Social Work...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    To work as a member of a team providing an efficient and comprehensive clerical/booking support service for the service thereby supporting the delivery of high quality service to patients and staff within the Department. Work as part of the team and as part of the larger team to deliver an efficient, reliable, safe and friendly service. Welcome patients,...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for an enthusiastic and motivated Ophthalmology Health Records Clerk to join our team within Singleton Hospital. We offer a positive and flexible work environment. Working as part of a team, the role requires someone to work daily between the hours of 10 and 2pm, making it ideally suited to family life and making the...

  • Care Assistant

    4 weeks ago


    Swansea, United Kingdom Quality Care Services Full time

    **Reference**: REF36U **Location**: Swansea **Salary**: £10.90 per hour **Abacare Limited**: **Swansea**: **Company Description**:** Pay Rate**:£10.90 per hour plus mileage **Travel time**:£10.42 per hour plus mileage **Locations**:Swansea and surrounding areas **Shifts available**: Range of flexible shifts (weekdays and weekends available) Access to...

  • Care Assistant

    3 weeks ago


    Swansea, United Kingdom Abacare Limited Full time

    Company Description Pay Rate: £12.00 per hour plus mileage Travel time: £11.44 per hour plus mileage Locations: Swansea and surrounding areas Shifts available: Range of flexible shifts (weekdays and weekends available) Access to a vehicle may also be required dependent on the geographical location of the role We're sorry, but we do not...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for an enthusiastic and motivated Ophthalmology Health Records Clerk to join our team within Singleton Hospital. We offer a positive and flexible work environment. Working as part of a team, the role requires someone to work daily between the hours of 10 and 2pm, making it ideally suited to family life and making the...


  • Swansea, United Kingdom A1 Interiors (sw) ltd Full time

    '''Responsibilities''' - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Organize and schedule appointments, meetings, and travel arrangements for management and staff - Maintain an organized filing system for important documents and records - Perform data entry...

  • Ophthalmology Clerk

    4 weeks ago


    Swansea, United Kingdom Swansea Bay University Health Board Full time

    Swansea Bay Ophthalmology department has a large Outpatient presence in Singleton, Neath Port Talbot hospitals and various community hubs. To undertake secretarial and variety of admin duties Shorthand/audio typing to produce standard clinic letters Accurate transcription (audio/copy typing) of dictated clinical letters and discharge summaries, ensuring...

  • Personal Assistant

    4 weeks ago


    Swansea, United Kingdom Swansea Bay University Health Board Full time

    An opportunity has arisen to join the hospital management team as a Personal Assistant to the Directors, this is a varied and interesting role, you will need to be self-motivated with a professional and positive attitude at all times. The successful post holder will provide efficient and effective high quality personal assistant service to the Service Group...


  • Swansea, United Kingdom Swansea Bay University Health Board Full time

    An opportunity has arisen within the HSDU Department at Singleton Hospital for an Assistant Technical Officer. The Assistant Technical Officer will be responsible for planning their workload with supervision. You must have a flexible approach to the needs of the service and be able to work as part of a team in order to organise own activities. You will...