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Rota Co-ordinator, Band 4- Unscheduled Care

3 months ago

Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

Job summary

To support the medical division to deliver an optimum service by ensuring the smooth co-ordination of the medical ward rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.

The post holder is responsible for the provision of effective rota management by forward planning and by ensuring medical wards are staffed appropriately and by using the most cost-effective solution.

They will be responsible for finding internal cover for vacancies and other absences and proactively managing vacancies in conjunction with medical staffing.

The post holder will construct, publish and distribute named rotas in line with rota patterns set out by Medical Staffing.

Main duties of the job

- Ensure efficient and effective junior doctor rota cover across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital).

- Support the other rota co-ordinators with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trust's and our local leave policy.

- Identify and implement opportunities for service improvement.

- Covering and backfilling rota gaps at times requesting Doctors to cross site cover in order to ensure accurate staffing levels.

- Cover commitments and take on additional responsibilities when other rota co-ordinators are on leave/sick.

- Submit any additional locum shifts on Locum's nest.

- Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the General Manager.

About us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Job description

Job responsibilities

- Ensure efficient and effective rota cover across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital).

- Support the other rota co-ordinators with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trusts and our local leave policy.

- Identify and implement opportunities for service improvement.

- Covering and backfilling rota gaps at times requesting Doctors to cross site cover in order to ensure accurate staffing levels.

- Cover commitments and take on additional responsibilities when other rota co-ordinators are on leave/sick.

- Submit any additional locum shifts on Locums nest.

- Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the General Manager.

COMMUNICATIONS AND WORKING RELATIONSHIPS

- General Managers / Assistant General Managers

- Administration/Clerical staff

- Consultants, nurses, and other health care professionals

- Ward Clerks

- TrakCare Team

- Health Records Staff

- Human Resources

- Trust training department including PAS training staff

Medico legal staff, PALS

Please refer to Job Description for more details.

Person Specification

Qualifications

Essential

GCSE in Maths or English (or equivalent) Advanced keyboard and computer skills (Microsoft office) Previous experience with using Excel and Word

Experience

Essential

Previous experience in managing rotas Experience of working under pressure Experience of working as part of a team

Knowledge/ Skills

Essential

Excellent written/verbal communication skills Ability to manage and prioritize workload Ability to work using own initiative with excellent organisational skills and meticulous attention to detail

Desirable

Proficient in the Trust IT systems such as TrakCare