HR Administrator

2 weeks ago

Darlington, United Kingdom Darlington & District Hospice Movement Full time

Job summary

St Teresas Hospice, Darlington is seeking anorganised, proactive, compassionate administrator to join our Human ResourcesTeam. The successful candidatewill support managers to recruit and retain quality staff and volunteers,ensuring that Hospice records are accurate and up to date, and that employmentlegislation is complied with.

This is a fixed term postfor an initial period of 9 months for 15 hrs per week.

St Teresas HospiceBand 3, £22, to £23, per annum pro rata. (£9, to £9,actual)

Important application info:

Successful applicantsare required to provide a basic disclosure. Disclosure expense will be met bySt Teresas Hospice. All posts are subject to a six-month probationary period.

The closing date forthis job is: 23 June 2024. This job advert will close as soon as sufficientapplications have been received. Please apply for this job as soon as you can,if interested. We are hoping to interview w/c 1 July 2024.

Please be aware thatwe do not have a sponsor licence, and are therefore only able to appointcandidates who are eligible to work in the UK.

Main duties of the job

The HR Department consists of HR Manager, HR Coordinator and worksclosely with the Workforce Development Team.

The role of the HR Administrator will be a point of contact for HRqueries for all Hospice managers, staff and volunteers, liaising directly withexternal contacts such as payroll providers, jobseekers and recruitmentservices.

Please see the job description and person specification for furtherdetails.

About us

Join an organisationwhere we all work together for a shared charitable goal, based in beautifulgrounds with a community feel and an inclusive culture.

Benefits of workingfor St T's include:

Trainingand development opportunities Flexibleworking schemes Generouscompany annual leave, sick pay, and maternity/paternity/adoption payentitlements Choice ofpension schemes available Opportunitiesto attend and participate in fun and exciting fundraising and awareness events Annualstaff workshop and workforce events, including long service awards EmployeeAssistance Programme including free counselling/CBT Discountedcomplementary therapies including acupuncture & massage Free eyetests for computer users Hospice-basedstaff are eligible for free annual flu jabs

Please contact HR forfurther details.

St Teresas Hospicecomplies with GDPR during the recruitment and selection process. Forinformation on how we process your data, please see St Teresas HospiceRecruitment Privacy Notice.

St Teresas Hospice isa Disability Confident Employer. We are committed to employing and retainingdisabled people, and we encourage applications from all sectors of thecommunity.

Job description

Job responsibilities

1. KEY RESULT AREAS

HR Record-keeping

To ensure accurate personnel records are kept, in both paper and electronic format, and updated on an ongoing basis, as information is received To assist in recording and tracking of key data regarding sickness absence, annual leave etc. To administer agreed processes for regular checking of information, professional registration checks, driving for work checks, and for periodic data cleansing, audit and file update checks To ensure that confidential information is kept securely and in line with the Data Protection Act 2018/GDPR and all other relevant legislation

Recruitment, Selection and Onboarding

To assist with any aspect of the recruitment and selection process as required, for both staff and volunteers To administer onboarding procedures for new members of the workforce (including staff, volunteers and student placements), including drafting job offer letters and preparing offer/starter packs, facilitating and processing compliance checks for new starters including acting as an officer for DBS checks, obtaining references, and checking right to work and identity documents Keeping the HR team and line managers informed of onboarding progress for new starters Track onboarding processes and issue reminders and relevant documents to ensure staff are inducted and reviewed at 3 and 6 months during the probationary period

HR practice administration

To administer procedures for staff and volunteer changes and leavers of the organisation, including providing references for current and former staff and volunteers, in accordance with Hospice policy To provide admin support as required to support HR practices, such as taking notes in meetings, and drafting and preparing documents To assist with admin requirements of the Hospices pension schemes and payroll, as required To act as a point of contact for the generalist HR team, taking enquiries and answering routine queries, referring to senior colleagues where necessary To assist in ensuring that all areas of HR meet the required standards for inspection by the Care Quality Commission (CQC)

General admin support

To record, implement and update Standard Operating Procedures (SOPS) for the HR team To provide general admin support within the HR team as required, including diary management, room booking, typing, photocopying, archiving, shredding confidential paperwork, data inputting etc.

2. KEY WORKING RELATIONSHIPS

The HR Administrator will work as a member of the HR Team, and will also work closely with the Workforce Development Team.

The HR Administrator will be a point of contact for HR queries for all Hospice managers, staff and volunteers.

The HR Administrator will be required to liaise directly with external contacts such as payroll providers, jobseekers and recruitment services.

Person Specification

Experience

Essential

Maintaining record-keeping systems, both electronic and paper-based Working with confidential records Working in an administrative support role

Desirable

Maintaining an HR Information System/Database Working in the field of Human Resources or recruitment Working in a healthcare setting in an administrative capacity Working with volunteers

Skills and Competencies

Essential

Computer literate; fully competent with Microsoft Office suite and able to learn new MS Office skills under own volition Excellent general administrative and record-keeping skills Familiar with database systems, spreadsheets, mail merges, block emails etc. for efficient storage, reporting and distribution of information Ability to prioritise workload to meet deadlines and targets Ability to liaise effectively with managers, members of the workforce across the organisation, and external contacts, using tact and diplomacy skills

Qualifications

Essential

Level 2 or higher level of literacy (equivalent to GCSE grade A*-C or 4-9) Level 2 or higher level of numeracy (equivalent to GCSE grade A*-C or 4-9)

Desirable

Level 3 or higher CIPD-accredited qualification in Human Resources Understanding of Palliative Care and the Hospice ethos Knowledge and understanding of equality and diversity issues in the workplace Up to date knowledge of Data Protection legislation

Personal Qualities and Motivation

Essential

Commitment to the vision, values and purpose of the Hospice and promotion of inclusion. Understanding of and commitment to equality, diversity, inclusion, and equity Comfortable working in a Hospice environment, which might involve incidental contact with patients/service users Enthusiastic and proactive approach to the role Keen to assist with Hospice fundraising and promotional activities

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