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Personal Assistant
4 weeks ago
Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
THIS POST IS A SECONDMENT OPPORTUNITY UNTIL 30/05/2025.
IF YOU ARE INTERESTED IN APPLYING FOR THIS SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING.
The Quality, Safety & Improvement directorate is looking for a PA to join the team to provide high-level comprehensive and administrative support to the Leadership Team.
Main duties of the job
The post holder will provide a range of PA and administrative duties including high level diary management, arranging meetings, typing, processing orders and manage meetings as required, including the collation and dissemination of papers, taking of minutes and management of actions.
The successful candidate will be well organised with the ability to work on their own initiative as well as within a team environment, have a professional approach, excellent interpersonal and communication skills, be able to adhere to confidentiality, data protection and other organisational policies. They will also be computer literate in Microsoft office including Outlook, Word, Excel, Power-Point and Teams.
About us
The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.
Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.
We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.
To find out more about working for us and the benefits we offer please visit
For guidance on the application process, please visit
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
oRSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
oAdvanced ECDL
Experience
Essential
oDemonstrable proven experience of working as a PA or equivalent. oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. oMinute taking and recording oExperience of working autonomously
Desirable
oSupervisory experience oAudio typing oWorking in an NHS environment
Skills
Essential
oPlanning and organisational skills. oAdvanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
oAbility to speak Welsh or willingness to learn
Knowledge
Essential
oWorking knowledge of MS Office Suite. oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational. oThorough understanding of secretarial procedures. oWorking knowledge of filing/data systems including records management. oKnowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
oKnowledge of Public Health Wales
Personal Attributes
Essential
oAbility to work to deadlines and under pressure. oAble to work within a team. oAbility to work on own initiative. oGood time-keeping. oRespect confidentiality. oWillingness to learn and develop skills.
Desirable
oContinued personal development
Other
Essential
oWillingness and ability to travel between sites-
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