Personal Assistant

4 weeks ago

Cardiff, United Kingdom Public Health Wales Full time

Job summary

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.

THIS POST IS A SECONDMENT OPPORTUNITY UNTIL 30/05/2025.

IF YOU ARE INTERESTED IN APPLYING FOR THIS SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING.

The Quality, Safety & Improvement directorate is looking for a PA to join the team to provide high-level comprehensive and administrative support to the Leadership Team.

Main duties of the job

The post holder will provide a range of PA and administrative duties including high level diary management, arranging meetings, typing, processing orders and manage meetings as required, including the collation and dissemination of papers, taking of minutes and management of actions.

The successful candidate will be well organised with the ability to work on their own initiative as well as within a team environment, have a professional approach, excellent interpersonal and communication skills, be able to adhere to confidentiality, data protection and other organisational policies. They will also be computer literate in Microsoft office including Outlook, Word, Excel, Power-Point and Teams.

About us

The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.

Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.

We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.

To find out more about working for us and the benefits we offer please visit

For guidance on the application process, please visit

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Person Specification

Qualifications

Essential

oRSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English

Desirable

oAdvanced ECDL

Experience

Essential

oDemonstrable proven experience of working as a PA or equivalent. oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. oMinute taking and recording oExperience of working autonomously

Desirable

oSupervisory experience oAudio typing oWorking in an NHS environment

Skills

Essential

oPlanning and organisational skills. oAdvanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.

Desirable

oAbility to speak Welsh or willingness to learn

Knowledge

Essential

oWorking knowledge of MS Office Suite. oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational. oThorough understanding of secretarial procedures. oWorking knowledge of filing/data systems including records management. oKnowledge of administrative and organisational procedures, acquired through training and relevant experience.

Desirable

oKnowledge of Public Health Wales

Personal Attributes

Essential

oAbility to work to deadlines and under pressure. oAble to work within a team. oAbility to work on own initiative. oGood time-keeping. oRespect confidentiality. oWillingness to learn and develop skills.

Desirable

oContinued personal development

Other

Essential

oWillingness and ability to travel between sites

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