Contract Officer

1 month ago

Chippenham, United Kingdom NHS Bath and North East Somerset, Swindon and Wiltshire ICB Full time

Job summary

Contracting is a statutory responsibility for the ICB.

By its powers under the National Health Service Commissioning Board and Clinical Commissioning Groups (Responsibilities and Standing Rules) Regulations 2012 (as amended), NHS England mandates that the NHS Standard Contract must be used by ICBs and by NHS England when commissioning NHS-funded healthcare services.

Main duties of the job

The contracts team provide technical contractual expertise support to the portfolio leads within the organisation who hold performance responsibility for services within contracts.Provide high quality contract management support, initiative and administrative support including information and post holder will undertake reporting and analysis of information to support contracting of services, the management of the contract during its term and enacting the contractual arrangements from portfolio leads across the post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use contracting and support a portfolio of contracts, liaising with portfolio leads across the job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

About us

Are you passionate about health and social care and looking for a role that offers flexibility and growth? At Bath and North East Somerset, Swindon and Wiltshire Integrated Care Board, we value work-life balance and offer a range of flexible working options, including hybrid working. Enjoy a supportive team environment and a competitive salary, Apply now to make a difference in our community

We are seeking a dedicated and experienced Contract Officer to join our Contracting and Procurement team.

Applicants who meet the Person Specification will require additional pre-employment checks in line with NHS England statutory guidance.

Job description

Job responsibilities

Working Relationships The post holder will be required to maintain constructive relationships with a broad range of internal and external foster excellent relationships with Providers, engendering honest and open communication and mutual respect between clinical commissioners and providers Contract Officer Band 5Participate in relevant internal and external working groups/projects, services, and initiatives to provide, information and contractual advice to portfolio leads.Liaising with portfolio leads and ICS Delivery Groups to ensure that activity, financial and quality related requirements that are discussed in non-contractual forums are recorded for contractual management purposes.Communicate information and issues, including briefings and reports, to job manager, portfolio leads, and ICS Delivery Groups as appropriate.

Functional Responsibilities Project Management To support the end-to-end contractual pathway including contract award, leading on contractual documentation, supporting commissioning portfolio leads with in year contract management and responsibility for reporting contractual performance against key indicators. Any variances to be investigated and escalated to the appropriate portfolio lead;To support ICB portfolio leads in preparing for end of contract term, ensuring communication with ICB portfolio leads for early planning.Provide administrative support to provider performance meetings, including supporting portfolio leads in the ICB to lead the process, minute taking, agenda support , management of issue logs/action trackers and follow-up of actions required in between meetings, all within agreed delegated to do so, represent the ICB at contract review meetings and other contractual documentation throughout the contracts process, ensuring that contract documentation is kept up to date, including records of routine correspondence and disputes.Ensuring contractual amendments are enacted and documented in response to service change proposals;To support portfolio leads in using the contract alongside to hold providers to account for delivery of services and performance where this is not undertaken in ICS Delivery Groups.Undertake information/project analysis as agreed with job lead.

Financial and Physical Resources Support and inform ICB portfolio leads in targeting of resources, monitoring, and delivery of financial recovery/savings plans.ManagementProvide training, advice and support on contractual technical matters.Information Management.Analyse a range of information from a range of sources to support contract reporting; contract negotiation and service developmentCollect issues and evidence, respond to general queries from ICB managers in relation to commissioned and non-commissioned services and properly escalate disputes;Liaise with providers on behalf of ICB portfolio leads to investigate specific performance or operational issues and report back including advice on use of contractual terms to resolve the issue.Maintain administrative and information resources related to the role.

Research and Development: Carry out web based and publications research as required.Actively supports and contributes to the development of key performance indicators for the successful assessment of performance.

Operational Responsibilities Planning and Organisation: Support implementation of project, service, initiative through timely and relevant information analysis and administrative support, in accordance with the agreed priorities of the Team.Deliver against agreed objectives, achieving quality outcomes.Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work. Policy and Service Development: Ensure knowledge of relevant ICB policies and procurement regulations is used within role.

Person Specification

Knowledge, Training and Experience

Essential

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area Knowledge of commissioning, procurement, contracting and performance management either within the NHS or a sector of comparable complexity

Communication Skills & Analytical

Essential

Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills Problem solving skills and ability to respond to sudden unexpected demands

Planning, Management & Autonomy

Essential

Skills for supporting project management Skills for managing aspects of projects ensuring they meet financial targets. Skills for manipulating information. Advanced keyboard skills, use of a range of software Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales

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