HR Co-Ordinator

1 month ago

Reading, United Kingdom Porsche Cars GB Ltd Full time
About Us

We are Porsche. We are home to what is, in the extraordinary scale of the automotive world, a small family of passionate enthusiasts - established in 1948 and run in Stuttgart to this day by the same family that bears the company name.

In the UK, we are trusted to represent and care for some of the most exciting, fastest, most advanced and beautiful cars ever created. We work with incredible and often inspiring customers who rightly expect our performance and ambition to match that of our cars.

Being relatively small means we are agile - an environment in which creativity thrives. It also means every one of us makes a difference. When it comes to creating our cars, we sweat the small stuff and we truly care about every part of our business - whether on the road, competing on the track or in styling and dynamics. We are aiming to establish the benchmark in an industry in which the bar is set very high.

Job Purpose

To provide a high level of pro-active general administration support, business data management and project coordination to the Director, HR Managers and Team members within HR.  A key part of this role is to ensure that all processes and procedures within the HR Team are adhered to and regularly reviewed to ensure suitability and compatibility with Company guidelines.

 Core Specific Responsibilities:

 

  • Responsible for ensuring that the HR payroll system is maintained, support with adding new starters for PCGB & PRG, removing leavers, job role changes.  
  • Provide administrative support on Payroll / Compensation and Benefits activities (eg. Payroll, annual salary / bonus review administration, benefits administration).
  • Support with the set up and management of the Learning Management System, running reports for overall business on completion.
  • Ownership and Management of the VW Vehicle Tracking/Order System (Fleet track)
  • Ensure all Personnel files are kept up-to-date
  • Updating the organisation charts for PCGB & PRG on a monthly basis.
  • Responsible for the clear and timely communication of any key messages within the Department including summary presentations on topics relevant to the HR Function, as required.
  • Take responsibility for ensuring that the HR pages of PPN (Intranet) are up to date and relevant in their content.
  • Arrange Weekly/Monthly HR meetings, including the preparation of agendas, gathering of materials, appropriate presentation formats, the taking and distribution of minutes and subsequent completion of agreed actions.
  • Maintain an effective filing, archiving and information system for the HR team.
  • Responsible for the management of the Purchase Order System (PO’s) raising all necessary paperwork and following through to completion and Invoice on the Concur System.
  • Be the key internal point of contact for the HR team with all other support & operational functions within the Company.
  • Provide general administrative support to the Management Team as required (e.g. ad hoc typing; management of post, filing, mail merge).
  • Support the Director and other department managers with presentations and collateral in preparation for relevant meetings.
  • Support in the writing and reviewing of any Letters, General Admin, Annual Staff Survey and Calendar of Events.  
  • Updating of the relevant forms for the New Starter Process & Leaver Process.

Requirements

Core Accountabilities:

 

  • To understand and assist in the delivery of Business Strategy and Objectives
  • Deliver an agreed level of service to Internal and External Customers, Business Partners and External Suppliers, in line with the Company Values
  • Take ownership for personal development needs in anticipation of Business requirements
  • Ensure the appropriate level of management control and system exploitation is applied to all relevant systems
  • Contribute fully within the team, ensuring that the right environment is maintained
  • Adhere to company policies and procedures at all times

Core Competency Levels:

 

  • Communicating & Influencing                                           Level       1
  • Decision Making/Problem solving                                     Level       1
  • Working In Teams                                                              Level       1
  • Improving for Excellence                                                   Level       1
  • Planning & Organising                                                      Level       1
  • Delivering Excellent Service                                               Level       1
  • Commercial Awareness                                                      Level       1
  • Developing Self & Others                                                  Level       1

 

The list of Core Specific Responsibilities is not exhaustive. The job holder is expected to carry out other duties as reasonably assigned from time to time in line with their ability. The Company reserves the right to vary the role content, within reason, with consultation and agreement, in accordance with business requirements.

Benefits

We are looking for the very best and brightest to join our family of proud, passionate enthusiasts at Porsche Cars GB for what promises to be an incredible journey as we respect our history and embrace our future.

In return you will receive a highly competitive salary, annual bonus scheme, access to VW Loan Scheme, private medical insurance, 27 days holiday per years and other attractive benefits. If you can demonstrate the skills and experience, we are looking for, are looking for a challenging and rewarding career with a premium brand, and would love to join our team then please apply at the link below, attaching a copy of your CV and detailing your current remuneration package.

Due to the high volume of applications we generate for our vacancies, we are regrettably not able to send a personalised reply to every applicant.

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