HR and Office Manager
2 weeks ago
Job Summary:
We are seeking an experienced HR and Office Manager to join our team at Fortis Recruitment Solutions. The successful candidate will be responsible for managing the day-to-day operations of the office, including administrative tasks, HR functions, and ensuring the smooth running of the business.
Key Responsibilities:
* Manage the preparation of job descriptions, drafts advertisements, and interviews candidates
* Prepare starter information, offer letters, contracts, induction paperwork, new starter packs, and training plans
* Oversee the monitoring of employee performance and career development
* Source and book training courses
* Develop and implement policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures, and absence management
* Advise on pay and other remuneration issues, including promotion and benefits
* Deal with grievances/disciplinary issues, advising on absence management, time keeping, and maintenance of holiday charts
Office Management:
* Annual insurance, utility, and cleaning renewal negotiations/contracts and checking of invoices
* Organisation of IT support and new hardware/software when required
* Maintenance of passwords and security on IT systems, changing of back-up tapes
* Ensuring maintenance of GDPR data
* Maintaining and enhancing current filing system and storage both electronic and manual records including storage and disposal of all office records
* Diary management to co-ordinate meetings, booking travel/accommodation, booking lunches and company functions
* Maintain key holder information and deal with alarm company
* Manage and monitor CCTV system
* Cover accounts Administrator on booking of transport and raising of despatch paperwork
* Manage office cleaning sub-contractors
Health and Safety:
* Office health and safety representative
* Attendance at health and safety meetings and ensure relevant actions are completed
* Maintenance of health and safety information, assist in accident recording and reporting
Requirements:
* Candidates must hold a HR qualification or sufficient relevant experience in HR
* You must be computer literate with Microsoft office (Word, Excel, PowerPoint etc)
Working Hours:
* Standard office hours are 08.00-16.30 Monday to Thursday and 08.00-15.00 on Fridays covering 38.5 hours per week
Salary:
* An attractive salary of £35-45k is on offer for the right candidate and will very much depend on experience
* In addition, my client offers an attractive PRP (Profit related pay) which is worth an additional £8-10k per year which is paid quarterly
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