RACH Theatre Admin Lead
3 weeks ago
Job overview
Based at the nurses’ station, in the clinical area, you will work alongside clinical staff and patients to provide a comprehensive and efficient operational and clerical service to the A&E Co-ordinator and emergency care team, ensuring all work is prioritised according to the demands of the department. This entails aiding inclusive of communication, target and performance adherence, quality data capture and assisting in positive flow-through. The Flow Coordinator will contribute to the smooth and efficient running of the department. The post holder will work under the supervision of the A&E co-ordinator/Shift Leader and management from the Administration Manger for the Acute Floor.
Main duties of the job
To constantly maintain an accurate record on hospital patient systems including entering admissions, transfers, discharges, and deaths. To investigate and correct any discrepancies found on Symphony relating to patient information. To ensure the Trust’s overseas patient advisor is informed of any overseas patient admission. To obtain medical records for every patient episode. To track the movement of medical records passing through the area and to ensure that notes are transferred with the patient or forwarded to Clinical Coding on discharge. To maintain notes correctly including merging temporary sets, filing correspondence, results, x-rays, etc to enable continuity of care. To ensure that patients do not have duplicated notes and ID numbers and to rectify when necessary. To ensure the Data Protection Act is complied with through correct usage.
Working for our organisation
Join us at UHSussex, every day is different, you can be the change, better never stops
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Improving lives: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.
Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Detailed job description and main responsibilities
As an A&E Flow Coordinator you will be responsible for the overall movement of patients through the ED in a safe and efficient manner. The position will coordinate all patient care activities and be a liaison to the A&E medical and nursing staff to ensure that care will be delivered in a safe and efficient manner with in the 4 hour standard. The A&E Flow Coordinator is responsible for having a “helicopter view” of the status of the entire department, however may be assigned to particular area, including being a role model for teamwork, leadership and professionalism with A&E.
Strong communication and organisational skills with the ability to work well with others within different roles within the Emergency Department are key to this position, as is strong administrative experience and the drive to improve patient care.
Knowledge of the Acute floor in desirable
Person specification
Qualifications
Essential criteria
Office administration and clerical experience Computer literacy. Good standard of literacy and numerical skills. Knowledge of a range of computer software programmes. Ability to work unsupervised. Good written and spoken English and interpersonal skills Able to be assertive and remain calm under high levels of pressure. Knowledge of the Acute floor
Desirable criteria
Experience of working in NHS environment Experience of working within emergency care Counselling skills. Specialist knowledge of department specific policies and processes Good working knowledge of medical terminology, diagnoses and pharmacological products-
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