Rach Theatre Admin Lead

4 weeks ago

Brighton, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

Job overview

Solely responsible for delivering a highly comprehensive, confidential and expert administrative and secretarial support service to the Paediatric Perioperative Theatre team.

Responsible for providing a responsive and efficient support service, including
administrative support to the Perioperative Theatres Team whilst maintaining
confidentiality at all times, being the central point of contact for the Perioperative Theatre Team.
The post holder is responsible for updating, maintaining and developing
electronic confidential filing systems, to co-ordinate and input electronic diaries for all regular and ad hoc meetings
To be responsible for the arrangement, coordination of attendance and
communication of meetings. Take minutes of meetings as required, liaising with relevant personnel to chase any action points where necessary.

Main duties of the job

Responsible for providing a responsive and efficient support service, including administrative support to the Perioperative Theatres Team whilst maintaining confidentiality at all times, being the central point of contact for the Perioperative Theatre Team.

The post holder is responsible for updating, maintaining and developing electronic confidential filing systems, to co-ordinate and input electronic diaries for all regular and ad hoc meetings

To be responsible for the arrangement, coordination of attendance and communication of meetings. Take minutes of meetings as required, liaising with relevant personnel to chase any action points where necessary.

To validate, code and raise all invoices and I-Proc orders for the Perioperative Theatre Team and other directorate personnel where required.

To maintain accurate annual leave records.

To assist with Service Improvement Plans/Unit Leadership Team/PFIS meetings in conjunction with Perioperative Theatre Team involving analysis, interpretation and assessments, using own initiative and judgement to organise and manage.

Establishment and continuous improvement of office information systems and procedures to ensure an efficient and effective service.

To prioritise own workload according to the demands of the service to maximise effectiveness.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Detailed job description and main responsibilities

This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Equality, Diversity and Inclusion

Inclusion and respect are core values at UHSussex, and we are committed to diversity and equality. This means treating colleagues and patients with professionalism, ensuring everyone feels welcome and included, valuing different backgrounds and experiences, and challenging inequalities.

Having all our staff feel safe, supported, included and valued will lead to better care and outcomes for our patients - our True North Objective."

All staff have a duty to report any behaviours which contravene this to their managers.

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