Goods Receipting Officer

4 weeks ago

Dartford, United Kingdom Dartford and Gravesham NHS Trust Full time

Job summary

Dartford & Gravesham NHS Trust Procurement Department are presenting an exciting opportunity for a Band 3 Goods Receipting Officers to join our team.

Based in our Goods In/Stores area you will be the first point of contact for delivery drivers and couriers. The role will be to ensure that all goods are received and receipted onto the Trust Finance System correctly and in a timely manner. Supporting Finance with Invoice queries where receipting is required.

Keeping a tidy delivery area and store at all times ensuring a safe working environment.

You will be computer literate with the ability to learn new system processes and will require manual handling of goods and parcels.

This role will report directly to the Supply Chain Supervisor

This position will not be supported for visa sponsorship. All applicants are expected to have valid right to work document to work in the UK when applying for this position.

Please note, this post may close earlier than the given closing date once a sufficient number of applications have been received.

Main duties of the job

Based in our Goods In/Stores area you will be the first point of contact for delivery drivers and couriers. The role will be to ensure that all goods are received and receipted onto the Trust Finance System correctly and in a timely manner. Keeping a tidy delivery area and store at all times ensuring a safe working environment.

About us

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.

We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organisation model of change to enhance our services and ensure excellence in patient care.

If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.

Job description

Job responsibilities

Specific Responsibilities

Responsible for receipting all goods and services into the Trust.

Check parcels received against copy of delivery note, ensuring that any discrepancies are noted and reported to supplier.

Prepare parcels to enable Porters to deliver to wards/departments on a daily basis.

Liaise with other staff in the Materials Management Team and other teams within the Procurement Department where necessary.

Move cages and tote boxes as required as well as lifting light to moderate items into designated areas.

Monitor goods in email ensuring any enquiries are responded to quickly and efficiently

Handle all telephone enquiries/booking in requests

Ensure goods are returned to supplier as per the returns process.

Keep delivery area and store tidy at all times ensuring a safe working environment.

Support and cover for the Materials Management Team as and when required

Support and Cover for the pick, pack and distribution of PPE

Understand & work within the Trusts and Procurement Team policies & procedures applicable to the post.

Work on own initiative much of time but with management support and guidance available as required.

Unpack NHS Supply Chain cages and tote boxes and sort into Stores and when required wards/departments, when goods are delivered.

Action, correctly authorised, requests from Wards/Departments for additions and/or deletions to Materials Management items and produce updated paperwork, bar-coding information

Raise stock non stock requisitions as and when required

Establish & maintain optimum stock levels, to ensure shelves are clearly labelled and/or bar-coded for easy identification of products.

Carry out regular audits and to be a key member for the end of year stock take.

Visit wards/departments, as required, and with the use of a hand held data capture unit, take inventory of stock items and record requirements to replenish shelves to agreed optimum stock levels. Ensure that the store/wards/departments have sufficient stocks for weekends and bank holidays.

Download the information, from a data capture unit, to NHS Supply Chain and produce requisitions for the ward/department. From this manually update the materials management folders in respect of quantity, description (including barcode) on a regular basis (at least once per month) to ensure correct information is available at all times for all areas.

Prioritising finance enquiries supporting with faster payments enabling targets to be reached against the Better Payment Practice Guide

Please see attached job description for more information.

Person Specification

Education and Training

Essential

Good standard of literacy and numeracy to include GCSE Maths and English or equivalent NVQ Level 3 or equivalent purchasing experience

Desirable

NVQ 3 Purchasing NVQ 3 Customer Service

Knowledge and Skills

Essential

Good communication, written and verbal Good interpersonal skills Ability to liaise at all levels in the organisation Accurate and methodical approach Problem solving Work on own initiative Work unsupervised Work within a team Excellent spoken and written English Standard IT skills Excel spread sheet knowledge

Desirable

NHS Health Service experience

Experience

Essential

Understanding of Purchasing and Supply process Warehouse/stock movement experience

Personal Attributes

Essential

Reliable Resilient Flexible Efficient / Effective Cheerful Self-motivated Conscientious

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