Finance Officer
3 days ago
Job summary
Invicta Health are delighted to be recruiting to a new role for a Finance Officer working part time (20 hours per week). This role is based at our East Cliff Practice in Ramsgate.
Invicta Health works within a culture that prioritises learning, development and support for staff to grow and progress. We are creating more staff career pathways enabling our staff to grow and enhance their skills. This will include encouraging portfolio careers and flexible working where possible.
Main duties of the job
The FinanceOfficer will work part of the finance team to ensure financial accountinginformation is processed in accordance with procedures and policies. The rolewill support service line budget holders to identify variation monthly andprovide financial advice.
The Finance Officer will investigate complex enquires andqueries from suppliers, staff and customers and advise as required.
The role will support the Finance Manager with thesupervision of the Finance team to ensure an effective and efficient service isprovided.
About us
Our aim is to provide local high-quality primary care services for local people, collaborating with other established organisation in the health and social care community. We currently employ around 300 staff across a wide range of professions and skills including GPs, Nurses, Advanced Clinical Practitioners, Advanced Nurse Practitioners, Reception, Administrative staff, Project Leads and specialist clinical and non-clinical roles.
Clinical Directors are a significant presence on our Board, and we seek to develop a range of forums and groups across the organisation who contribute to decision making and service developments to ensure that the patients voice is clearly present. We are also actively developing our patient engagement and communications strategy.
We have 32 shareholder practices covering a population of over 335,000 patients who have a vested interest in the growth and development of Invicta Health.
Job description
Job responsibilities
Main Responsibilities:
Accounts
Responsible for ensuring complex monthly recharges are actioned, planningworkload to ensure deadlines are met and carrying out checks for accuracy.
Act as the point of reference and escalation for complex invoice queries.
Ensure supplier and sales invoices are raised monthly and income allocatedcorrectly.
Track and monitor aged debtors, ensuring the Finance Assistants arechasing payment as appropriate.
Responsible for ensuring all invoices across services lines are added bythe 20th day of the following month.
Support the Finance Manager with the monthly management accounts and identifyvariation in service line budgets highlighting to Practice Managers, ServiceManagers and Head of Primary Care & Urgent Treatment Services to rectify.
Add appropriate invoices to tradeshift as required.
Maintain the fixed asset list and prepayments and ensure these balanceswith sage.
Liaise with ICB to identify and ensure any finance queries are resolvedin a timely manner.
Assist with bank statement reconciliation.
Track and monitor income, which is classified as being eligible for VAT,notifying the Finance Manager when the organisation is reaching the threshold.
Provide input to the yearend process to ensure the accurate and timelyclosure of the accounts.
Assist the Finance Manager with providing information for the statutoryaccounts as required.
Investigate and resolve difficult queries from staff/customers/suppliersrelating to late or non-payment, discrepancies, payment analysis and receipt ofgoods etc.
During periods of annual leave within the team, crosschecking andprocessing invoices in line with contracts in place, ensuring they are codedaccurately and authorised by the correct person in line with the finance policy.
Support the Finance Manager with the collation of data for reporting
Assist the Finance Manager and theSenior Management Team in the continual search for improvements in economy,efficiency, and effectiveness.
Monitor and oversee the accounts email inbox, ensuring that emails areresponded to by the team in a timely manner.
Responsible for the monthly journals to ensure all costs are allocated tothe correct budgets.
To undertake and provide support to surveys and or audits as and whenrequired.
Support and contribute to the updating of the Finance policies as andwhen required.
PCN FinanceRaiseinvoices to the appropriate PCNs, ensuring that this is accrued
Whereappropriate submit ARRS claim onto the portal for PCN employed staff
Manage theaccounts for the PCNs, undertaking bank reconciliation and ensuring paymentsare made and received as appropriate
BudgetsSupport theFinance Manager in the development of the budgets, collating information asrequired.
Identifyand report variances, trends or problems at an early stage and communicate withservices managers and Director of Operations.
Respond toenquiries from budget holders and managers assisting them with all financeissues.
Supervision
Supervisethe finance assistants, ensuring that there is adequate cover for each serviceand that deadlines are met. Oversee workload, ensuring there is an evendistribution and in the event of leave and absences work is covered within theteam
Providetraining and give finance guidance and support to the team
Undertakechecks and internal audits to ensure accuracy of work of team
Person Specification
Experience
Essential
Appropriate demonstrable experience in a Finance setting. Knowledge and understanding of Management Accounting. Experience and knowledge in the use of SAGE. Experience in explaining financial queries and information to finance and non-finance staff. Detailed understanding of accounting procedures.
Desirable
Finance experience within the NHS/Primary Care
Qualifications
Essential
AAT level 4 or working towards
Desirable
Evidence of continued professional development-
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