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Operations Administrator

4 months ago

London, UK, United Kingdom Four Marketing Group Full time

Four Marketing Group was founded over 20 years ago and consists of a number of businesses, with the mainstay of its work in wholesale sales, agency representation and distribution. Companies include global lingerie brand Agent Provocateur, luxury outerwear brand Arctic Army, wholesale distributor Four Marketing and our PR and Marketing agency, Present Agency.

We are currently recruiting for a Operations Administrator to join our Operations department in our Market Road, London, Head Office on a permanent, full-time basis.

The successful candidate will manage the daily wholesale operations and logistics tasks following the order entry process from the Sales Team. The Operations Administrator will also manage the critical path’s associated tasks such as Item system set up, sales and purchase order upload, to ensure the delivery of goods on time in collaboration with other departments.

As a Operations Administrator, you will:

  • Seasonal order book management and system set up.
  • Liaison with the internal Sales department to ensure clear client channel of communication.
  • Processing of order confirmations, invoices and credits for clients.
  • Processing any tasks related to purchase invoices, credits and claims with suppliers.
  • Stock receipt and allocation on sales orders.
  • Liaison between Credit Control and Accounts departments to facilitate accurate and timely shipments within credit limits
  • Coordination of dispatches to customers in the UK and overseas.
  • Internal liaison with Logistics and warehouse functions
  • Managing the process of re-orders and stock-orders.
  • Focus on maintaining and ensuring exceptional customer service in the delivery of goods and order fulfilment.
  • Internal document archiving, filing and storage of key client documents.
  • Year end vendor accounts reconciliations.

The successful candidate will enjoy access to a variety of benefits such as:

  • 21 days annual leave entitlement + plus Bank holidays each year
  • Generous staff discount across a variety of brands
  • Auto-enrolment into company pension scheme
  • Cycle to work scheme
  • Charity time-bank scheme
  • Ability to purchase additional annual leave