Accounts Payable Supervisor

3 weeks ago

Ipswich UK, Suffolk, United Kingdom OCS Full time

Job Title: Accounts Payable Supervisor

Location: Ipswich

Salary: Competitive


Business Overview

OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.


Role Overview

We are currently recruiting for an Accounts Payable Supervisor to join our passionate and driven team based at our Ipswich office.


Benefits:

  • Informal hybrid/flexible working arrangements
  • 25 days holiday + bank holidays
  • Free fruit in our office
  • Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
  • Wide range of retail discounts
  • Regular social and charity events are held in our offices
  • Get involved in charity events in the local community


Wellbeing:

  • Discounted gym membership
  • Eye test £25 voucher and up to £100 towards glasses
  • Join our Cycle to Work scheme via salary sacrifice
  • Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
  • Access to internal Mental Health First Aiders


Career development and recognition:

  • Immediate access to “Opportunity” our internal Learning and Development platform
  • Required professional membership fees paid for
  • Opportunity to win monthly Superstar Awards
  • Long service awards


Responsibilities:

  • Manage and develop the existing accounts payable team, including Accounts Payable Assistants and Senior Accounts Payable Assistants. Drive team performance and delivery of objectives and embed a culture of compliance and internal control.
  • Oversee daily, weekly, and month-end for the accounts payable functions including the month-end close process, supplier statement reconciliations, invoice processing and supplier payments
  • Ensure the process of supplier statement reconciliation is full proactive and clearly managed the end-to-end process from reconciliation to resolution of any queries or missing documents so that the account is fully in line with expectations
  • Ensure the statement reconciliation process, is full proactive and clearly managed the end-to-end process from reconciliation to resolution of any queries or missing documents so that the account is fully in line with expectations.
  • Work with the Team leaders to embed a clear process framework and communicate this effectively with suppliers to manage expectations and improve relationships
  • Manage the SLAs within the team (agreed both internally and externally) together with an escalation process to assist with resolutions being undertaken at the correct levels and with the correct focus
  • Build and maintain relationships with major stakeholders, such as key suppliers, the procurement team and the divisional finance lead.
  • Work alongside the AP Team Leader and finance leads to ensure that the function is providing the best available data to support the business operations.
  • Implement and continual improvement of internal controls, harmonising processes to best practice.
  • Ensuring correct training is provided to staff within accounts payable teams.
  • Assist in the production of valuable management information capable of driving strategic decision-making.
  • Delivery of all reports, schedules, and information to relevant stakeholders within tight deadlines
  • Identification, management, and resolution of potential problem accounts
  • Investigate and handle queries and compile necessary documentation for escalation
  • Ensure payment practice reporting framework requirements are met.
  • Ensure CIS tax submissions are completed accurately in accordance with deadlines.
  • To perform any other ad-hoc duties as required


Requirements:

  • Experience improving internal control and process frameworks
  • Effective communication across a range of stakeholders
  • Experience managing a ‘high-volume’ transactional Accounts Payable function
  • Self-motivated and able to work effectively in a fast-paced environment
  • Experience with line management, including managing temporary resource
  • Excellent organisation skills and the ability to prioritise and manage own workload and the workload of the team.
  • Have a positive and focused attitude when dealing with all colleagues
  • Be able to take personal responsibility
  • Have a flexible and positive attitude towards work
  • Experience using Access Dimensions, Concept, Microsoft Dynamics 365 and OCR technology is desirable.
  • Be keen to improve your own learning and development continuously
  • Experience with CIS tax is desirable
  • AAT level 3 or comparative finance qualification is desirable
  • High level of Microsoft Excel competency

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