Technical & Commercial Administrator

4 days ago

Newbridge, Midlothian, United Kingdom DANDARA LIMITED Full time

Creating and building beautiful award-winning homes is what we do at Dandara. Homes that combine innovative design with only the highest standards of quality. It’s something we have been doing for over 30 years and It’s part of the reason why we’re one of the UK’s most respected private housebuilders. And so is how we work with local communities to ensure our homes are designed in such a way that they enhance and complement their surroundings beautifully.

In this exciting role as the Technical & Commercial Administrator, you will be reporting to the Technical & Commercial Directors and will support senior colleagues in Commercial & Technical management duties. This role will be based at our Newbridge, Edinburgh office, Monday to Friday 09:00am to 17:00pm.

What you will do

Commercial

  • Administer Tender Process.
  • Administration of Subcontractors information (set up / phone calls & emails / issuing drawings / remittances / client extras).
  • Tracking Insurances – updating on XL trackers and COINS.
  • Set up and maintain subcontractor accreditations on CQMS portal.
  • Produce Client Extras Summary for sales use.
  • Dealing with administration of weekly employee’s timesheets.
  • Updating payment trackers.
  • Updating of H&S / O&M Manuals.
  • Tracking and filing payment applications and invoice administration.
  • Assisting QS’s with subcontract payment processes.
  • Expenses for both Directors.

Technical

  • Raising purchase orders and general organisation of invoices / fees
  • Updating Drawing Registers / issue updates / deal with internal drawing enquiries
  • Managing Premier Guarantee platform
  • Assisting with third party info
  • Procurement: raising BACS payments / fees
  • Tracking/obtaining relevant certifications.
  • Attending meetings: minute taking/action log updating

What you will have:

Desirable:

  • Experience in a property administration environment
  • Experience in using COINS or an equivalent
  • Previous use of Bluebeam programme is desired but not essential.

Essential:

  • Strong organisation; customer service; problem solving; Microsoft 365; diary management and workload prioritisation skills.
  • Ability to remain calm and productive under pressure.
  • Strong communication skills - written and verbal.

What we will offer

  • Competitive basic salary subject to experience
  • 34 days holiday (inclusive of bank holidays)
  • Private Medical Insurance
  • £competitive annual bonus (discretionary)
  • Employee Assistance Programme - EAP
  • Health Hero digital doctor - 24 hr virtual help and appointments
  • Health Assured Wisdom App
  • Paternity pay – 2 weeks full
  • Maternity pay – 13 weeks full, 13 weeks 50%, 13 weeks SMP
  • 3x salary life assurance (paid option to increase to x4)
  • Cycle to Work Scheme
  • Employer matched pension scheme of up to 5%
  • Flexible benefits including shopping vouchers and reduced gym membership

Important Note:

Dandara ONLY accepts direct applications. Any cv's received from recruitment agenices will be considered a free gift.

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