Payroll & Pensions Officer

1 month ago

UK, UK, United Kingdom Venesky Brown Full time

Venesky-Brown’s client, a public sector organisation in the West of Scotland, is currently looking to recruit an iTrent Payroll and Pensions Officer for an initial 20 week contract on a rate of c.£200/day (Inside IR35). This role will be remote based.


Responsibilities:


- Support the Finance Manager to develop the team’s strategic objectives and service plans by working in partnership with colleagues and by taking personal responsibility for planning how these are delivered effectively and efficiently to service users. In particular:

i. Assist with developing and planning the delivery of the services provided by the Payroll and Pensions Team, taking personal responsibility for the efficient and effective delivery and administration of the organisation’s pension and payroll service.

ii. Ensure practices meet the rigorous standards and timescales required and that processes are in line with financial regulations, accounting and audit standards where applicable.

iii. Support the Finance Manager to research, identify and implement new working practices to improve the quality and efficiency of the Pensions & Payroll and transactions services, liaising with managers, supervisors and employees to identify operational changes required and contribute to implementation programmes as required in accordance with relevant legislation.

iv. Ensure processes are recorded accurately to support the provision of management information and reports.

- Support the Finance Manager to deliver high quality services and best value to service users by ensuring that all agreed plans are implemented efficiently and effectively.

- Ensure the efficient and effective delivery and management of the organisation’s Pensions and Payroll Service, in particular that salaries / wages are paid accurately, securely and on time, and related contractual matters are handled efficiently.

- Lead and direct Admin Officers by organising, developing and monitoring working practices to ensure efficient and effective processing of salaries, pensions and recruitment.

- Ensure pensions and payroll and onboarding processes and associated procedures are documented and applied appropriately, and that they are updated to reflect changes to financial regulations, employment legislation, accounting and audit standards.

- Ensure payrolls are reconciled within appropriate timescales set out in the performance indicators / service level agreement.

- Ensure year end returns and payovers are completed within agreed timeframes

- Monitor pension fund matters including the appropriate tracking of payments of lump sum compensatory added years.

- Liaise with the colleagues within the wider Financial Services Team to resolve any day-to-day operational issues with HR & Payroll systems and any action required to accommodate the impact of legislative updates, structural changes, etc.

- Produce and present complex reports relating pensions and payroll matters

- To gather and analyse customer satisfaction with the Pensions and Payroll service to support continuous improvement and professional development

- Support the Finance Manager, working with relevant other stakeholders and team members where appropriate, to continuously improve the pensions and payroll service by identifying and implementing change projects

- Work with the wider Financial Services and HR team members to co-ordinate the implementation of system upgrades and new working practices that have been agreed through consultation with user groups, ensuring they are fit for purpose and do not adversely impact on service provision.

- To approve invoices and expenses as required

- Support the Finance Manager to develop, implement and maintain appropriate performance management reporting systems as a means of managing and monitoring the team’s performance, to ensure standards are maintained, improvements developed and issues addressed in a timely manner.

- Maintain and develop appropriate performance measures to determine effectiveness and quality of the pensions and payroll service. In particular, ensure that targets are met and maintained in relation to key performance indicators for internal and external reporting and that statistical returns are completed.

- Monitor team activity in line with service level agreements and against performance indicators recording activity in line with agreed procedures including financial regulations and auditing requirements. Ensure team members record their areas of responsibility in line with procedures.

- Ensure that employees and/or outside bodies under his/her control comply with the departments or their own health and safety at work procedures and ensure that safe systems of work are used at all times.

- Undertake other duties appropriate to this job and grade, and as required by the line manager and ensure appropriate outcomes are achieved.


Essential Skills:


- HND or Degree in relevant subject (HR or Payroll)

- Chartered Membership of CIPD/CIPP (or working towards)

- Experience of working within a Payroll & HR related environment in a large complex organisation

- Experience of supervising a team

- Experience of developing procedures

- Experience of producing reports and analytics

- Strong working knowledge and understanding of HR and payroll processes, and impact of these on pension-related matters.

- Knowledge of financial processes and reconciliations

- Knowledge of Employment Legislation

- Knowledge of Payroll and Pensions Regulations

- Will be expected to travel efficiently and effectively between various work locations


Desirable Skills:


- Experience of supporting the development of others

- Experience of introducing new systems and ways of working


If you would like to hear more about this opportunity please get in touch.

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