Office Manager

3 days ago

London UK, UK, United Kingdom Huntr Talent Group Part time

Job Overview

A London based Construction company is seeking a highly organised and proactive Office Manager to join their team. The ideal candidate will be responsible for overseeing the efficient day-to-day operations of the company's office. This includes handling bookkeeping, managing the vehicle fleet, coordinating company insurances, and ensuring smooth general office administration. The role requires excellent multitasking abilities, a strong attention to detail, and the capacity to work effectively in a fast-paced environment.


Key Responsibilities

  • Manage multiple aspects of the company’s bookkeeping, including accounts payable and receivable, payroll, invoicing, and expense reporting.
  • Maintain accurate financial records, ensure timely payments to suppliers, and track incoming payments from clients.
  • Reconcile bank statements and prepare weekly and monthly financial reports for senior management and Directors.
  • Assist with budgeting, financial planning, and cash flow forecasting.
  • Work closely with external accountants to ensure compliance
  • Oversee the management of the company’s fleet of vehicles, ensuring all vehicles are properly maintained and meet safety and legal standards.
  • Schedule regular maintenance and inspections for the fleet, track repairs, and manage vehicle-related documentation (insurance, registration, etc.).
  • Coordinate vehicle usage among staff and maintain accurate vehicle logs.
  • Manage fuel and mileage reporting, ensuring cost-efficiency and accurate tracking.
  • Manage all company insurance policies, including vehicle fleet, Directors and professional indemnity insurance.
  • Ensure policies are up-to-date, renewed on time, and provide adequate coverage.
  • Handle insurance claims, liaise with insurers, and maintain accurate records of all claims and incidents.
  • Regularly review and assess insurance needs to ensure optimal coverage at competitive rates.
  • Oversee the day-to-day operations of the office, including ordering supplies, managing vendor relationships, and maintaining office equipment.
  • Provide administrative support to senior management and staff as needed, including preparing documents, scheduling meetings, and managing communications.
  • Ensure a clean, organised, and efficient office environment.


Key Skills & Qualifications

  • Office management experience, ideally within the construction or a related industry.
  • Proven experience in bookkeeping, payroll, and financial administration, with a strong understanding of accounting software (e.g., QuickBooks or similar).
  • Excellent organisational, time management, and multitasking abilities.
  • Strong written and verbal communication skills with the ability to liaise effectively with staff, management, and external vendors.
  • High level of accuracy and attention to detail, especially in financial matters.
  • Proficient in Microsoft Office Suite (excel, words etc), office management software, and accounting tools.


Details

  • Full-time, Hybrid/office-based role
  • Part time may be considered.
  • Up to £40k per annum

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