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Executive Assistant

3 months ago

UK, UK, United Kingdom Sheffield Haworth Full time

Introduction


Sheffield Haworth is a global consultancy founded in 1993. We have a history of placing executives in high impact roles year after year, giving clients a competitive advantage in a fast-changing world.


Our vision is to be the leading global consultancy in people and transformational change. We specialise in executive search and interim placements, leadership advisory, change management, and information and data services. Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. We work with private and public companies across financial services, professional and business services, high-growth technologies, and multinational corporates.


Sheffield Haworth has undergone significant growth and expansion since inception, now employing over 180 professionals in 12 global offices throughout the Americas, Europe, Middle East and Asia Pacific regions. We are proud to be an equal opportunities and disability confident committed employer.


Executive Assistant Position


The Executive Assistant supports consultants and associates across the business, interacting with Sheffield Haworth global offices and working as part of an EA team. The EA’s role is to assist the team with all their administrative needs in addition to working with the wider operations team to assist in supporting the smooth running of the London office.


Key Responsibilities:


  • Diary management
  • Scheduling client and candidate meetings
  • Preparing client material and candidate profiles, collating and presenting team data and market information
  • Creating, proofreading and checking all client facing documents (e.g., job specifications, pitch documents, research reports, CV’s etc.)
  • Maintaining the Company Database and working with hubs in India as needed for data entry / document formatting
  • Demonstrates compliance with GDPR regulations
  • Manages the financial aspects of the billing process, including expense processing
  • Support the integration of new hires by coordinating induction itineraries, with input from team
  • Organising travel arrangements and itineraries
  • General administration support according to the needs of the team
  • Dealing with initial IT enquires and needs before directing queries to the IT helpdesk
  • Provide ad hoc reception cover
  • Answering and directing all queries received via email or telephone as needed


Key Attributes:


  • Bright, articulate (both oral and written) and well presented
  • Well organised with a calm, unflappable temperament
  • Excellent attention to detail
  • First rate organisational skills
  • Proactive, willing and adaptable
  • Natural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressure
  • A good team player


Skills & Experience


  • Proven track record in a team assistant, executive assistant or coordination role
  • Excellent IT skills are essential, including advanced knowledge of Word, Excel, Outlook and Power Point.
  • Search database experience is beneficial but not essential
  • The successful applicant will be able to demonstrate effective prioritisation and time management skills


Salary & Benefits


  • Competitive salary offered dependent on skill/ experience
  • Discretionary Bonus Award
  • Hybrid Working (3 day requirement in office)
  • 25 days annual leave
  • Private Health Insurance
  • 5% employer pension contribution