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Executive Assistant

4 months ago

London UK, UK, United Kingdom Aquent Full time

Job Title: Executive Assistant

Client Location: Central London - Hybrid

Starting: End of July / ASAP


Salary/Pay Rate: £33-38 per hour (PAYE) - 40 hrs a week

Hours: Full-time

Duration: 6 months (Est end 6th Jan 2025)


We are seeking an Executive Assistant to support a busy lead in our entertainment client's UK office. The ideal candidate will be experienced in handling a high volume of organizational tasks, self-motivated, proactive, quick-thinking, and flexible, with the ability to pivot when necessary. This role involves juggling multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. It is a demanding and fast-moving position that requires someone who is proactive and solution-oriented.


This is a 6-month contract hybrid role based in Central London, offering up £33-38 per hour (PAYE) - 40 hrs a week.


Our client values diversity and strives to create an inclusive environment where everyone feels expected, reflected, and respected. We are committed to providing an accessible working environment for everyone.


Scope of Role

Specific responsibilities include, but are not limited to:

  • Manage complex calendars for multiple executives, including scheduling and confirming meetings both internally and externally.
  • Coordinate logistics for partner meetings.
  • Arrange travel plans, both domestically and internationally.
  • Handle administrative duties such as processing travel and expense reports, and file management.
  • Communicate effectively with relevant stakeholders both internally and externally.
  • Collaborate with Assistants in our wider EMEA team.
  • Serve as the team’s "master of tools" for both internal and external systems.
  • Support leaders with ad hoc projects, such as organizing and supporting events, and preparing presentations using Google Slides.


Skills & Experience

  • Experience: Solid experience as an assistant supporting multiple senior-level executives in a corporate environment, ideally with a media background.
  • Language: Fluency in English; another European language is a plus.
  • Team Player: Ability to operate in a fast-paced, team-oriented setting.
  • Discretion: Ability to maintain confidential information.
  • Event Support: Experience setting up and supporting events.
  • Flexibility: Willingness to respond after hours for important, timely, or urgent matters.
  • Prioritization: Ability to prioritize tasks and respond accordingly.
  • Communication: Strong written and verbal communication skills with the ability to multitask.
  • Technical Skills: Proficiency in Google Docs, Sheets, Slides, and Google Mail.


If you are organized, detail-oriented, and thrive in a dynamic environment, we encourage you to apply for this exciting opportunity.


The next steps will be shared with shortlisted candidates by Tue 16th July 2024.


Client Description:

Our Client is the world’s leading streaming entertainment service. Headquartered in California, they’re proud of their unique company culture. This organization has offices all over the world, and has continued to grow for almost 25 years. They now play an active role in production and distribution of original and award-winning content.


Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.