Exec/Admin Assistant

2 days ago

Burgess Hill, West Sussex, United Kingdom American Express Full time
You Lead the Way. We've Got Your Back.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact-every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

American Express is looking for a high-performing Executive Assistant to support two UK-based Vice President (VP) leaders within the Enterprise Platforms Centre of Excellence. Enterprise Platforms combines product management and engineering disciplines into a single global organisation. We unlock core platforms for the company to drive innovation and improve speed to market solutions to our customers.

This position is an integral part of a dynamic and fast paced Product team that requires seamless collaboration and coordination across a wide range of businesses and band levels. The ideal candidate must have experience in handling a wide range of administrative related tasks, have an interest and passion in supporting leadership and the broader organization in new and creative ways and be able to work independently and confidently across multiple countries and time zones. Building strong relationships, being resourceful, and knowing how to navigate large organisations fluidly will also be critical to success in this position.

Key Responsibilities

  • Outlook scheduling: coordinating and managing two very busy calendars across dispersed locations and differing global time-zones
  • Experience partnering with senior executive offices to ensure professional representation from the office of the VPs
  • Coordinating directly with EAs spanning multiple time-zones for superior coordination and accelerated decisioning
  • End-to-end organisation of internal and external meetings and team events, including sending invitations, reserving space, audio/visual setup, and production of meeting materials when applicable
  • Booking complex travel itineraries including air, hotel, transfers, and visas. Build itineraries and provide advance preparation for VPs
  • Monitoring VPs email In Box, filtering emails for response as required
  • On a monthly basis, prepare, review, and process expense reports. Be well versed in expense policies and help to ensure team stays within budget
  • Follow up with VPs' global teams on training, HR-related requirements, and deadlines
  • Group administration: regularly updating and maintaining global distribution lists, updating organisation charts monthly, managing and tracking team budgets etc
  • Provide support for Senior Leadership visits, including assisting with itinerary, agenda, room bookings, executive car requirements etc
  • Support driving team culture through co-ordinating events, social gatherings & strategic initiatives
Required Experience & Skills:

  • 3+ years' experience supporting at VP Level
  • Highly organized with an ability to anticipate, adapt, prioritize, and fulfil multiple tasks with a sense of urgency and in a fast-paced environment
  • Strong follow-up skills with excellent accuracy and attention to detail
  • Strong work ethic, highly self-motivated, strong decisioning making skills with proven ability to act autonomously in day-to-day activities
  • Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization (both internal and external), particularly senior levels
  • Excellent calendar management skills, including the coordination of complex meetings, team events and scheduling travel arrangements
  • A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality
  • Excellent verbal and written communication skills. Confident communicator to a wide range of stakeholders at all levels across the organisation and externally
  • Intermediate to advanced computer skills required, including proficiency with MS Office including PowerPoint, Excel, Word and Outlook, together with communication tools such as Webex, Slack and Confluence
  • Knowledge of American Express applications, including but not limited to Concur Expense Management, Oracle, TechSource, MyHR, Payroll, CareerTrack, and the IT Service Catalog (TechCare) is preferred, but not essential
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
  • Competitive base salaries
  • Bonus incentives
  • Support for financial-well-being and retirement
  • Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
  • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
  • Generous paid parental leave policies (depending on your location)
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  • Free and confidential counseling support through our Healthy Minds program
  • Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

  • Merchandising Admin Assistant

    3 months ago

    Burgess Hill, West Sussex, United Kingdom FASHION PERSONNEL Full time

    Our client a multiple retailer is looking for a branch merchandising admin assistant to join its team on a permanent basis. They are a multi-channel retailer, specialising in accessories.As a branch MAA, you will be responsible for agreeing allocation plans for the store portfolio, ensuring stores have the correct stock to maximise sales. This will include...

  • Customer Service Representative

    4 days ago

    Burgess Hill, West Sussex, United Kingdom Station Taxis Ltd Full time

    **Job Summary**Station Taxis Ltd is seeking a skilled Customer Service Representative to join our team. As a key member of our operations, you will be responsible for providing exceptional customer service to our clients.Key Responsibilities:Taking bookings: You will be responsible for taking bookings from clients via phone and ensuring that all necessary...

  • Customer Service Representative

    4 days ago

    Burgess Hill, West Sussex, United Kingdom Station Taxis Ltd Full time

    **Job Summary**Station Taxis Ltd is seeking a skilled Customer Service Representative to join our team. As a key member of our operations, you will be responsible for providing exceptional customer service to our clients.Key Responsibilities:Taking bookings: You will be responsible for taking bookings from clients via phone and ensuring that all necessary...

  • Information Technology Support Administrator

    3 weeks ago

    Brierley Hill, UK, West Midlands, United Kingdom Concept Full time

    We are looking for an IT Support Administrator for a business based in Brierley Hill. The business are committed to improving people’s lives, and are a world leader in the innovation, manufacture, and distribution of advanced assistive mobility devices and solutions. Their products are distributed in more than 130 countries under 17 proprietary brands. Key...

  • Exec/Admin Assistant

    1 day ago

    Burgess Hill, United Kingdom AMEX Full time

    You Lead the Way. Weve Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, youll learn and grow as we help you create a...

  • Exec/Admin Assistant

    2 days ago

    Burgess Hill, United Kingdom American Express Full time

    You Lead the Way. We've Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a...

  • Merchandise Admin Assistant

    3 months ago

    Burgess Hill, United Kingdom WoolOvers & Pure Collection Group Full time

    Great for graduates **About us** WoolOvers is a British lifestyle brand, quietly designing and selling quality natural knitwear since 1989. We began selling our colourful women's and men's jumpers at Equestrian and Country Shows all over the UK, with a catalogue and website soon following. Our product offer has continued to grow and we now offer...

  • Merchandise Admin Assistant

    3 months ago

    Burgess Hill, United Kingdom WoolOvers & Pure Collection Group Full time

    Great for graduates **About us** WoolOvers is a British lifestyle brand, quietly designing and selling quality natural knitwear since 1989. We began selling our colourful women's and men's jumpers at Equestrian and Country Shows all over the UK, with a catalogue and website soon following. Our product offer has continued to grow and we now offer...

  • Warehouse/transport Admin Assistant

    3 months ago

    Burgess Hill, United Kingdom Consort Frozen Foods Ltd Full time

    Are you looking for an opportunity to thrive in dynamic environments where you can learn and grow? If so, then this is the place you need to start! **Salary: £12 per hour plus £100 per month** (£29,280.00 per year based on a 45 hour week) Hours: Vary during peak seasons: **Summer (approx. April to August): 11am till 9pm** **Winter (approx. September...

  • Executive Assistant to The CEO

    3 months ago

    Burgess Hill, United Kingdom The Disabilities Trust Full time

    **Executive Assistant to the CEO** **Burgess Hill** Competitive Salary up to £40,000 per annum Flexible working hours available (Full time preferred) **Why join us?** **The Disabilities Trust is a charity that aims to improve the lives of people** **with brain injuries in the UK.** Our assessment centres, rehabilitation units and hospitals use expert...

  • Property Assistant

    3 months ago

    Burgess Hill, United Kingdom National Homebuyers Full time

    £18,000 - £25,000 per annum Salary dependent on experience National Homebuyers are the UK's market leading property purchasing company. We are offering an exciting opportunity for a motivated Customer Service and Property Assistant, to assist the purchasing and sales managers and provide administration support for the company. Estate agent experience...

  • Administration Assistant

    3 months ago

    Burgess Hill, United Kingdom Augustinian Care Full time

    **SPONSORSHIP IS NOT AVAILABLE FOR THIS VACANCY - YOU MUST HAVE THE RIGHT TO WORK IN THE UK.** **_ Do you deserve a rewarding career, working with the friendly and supportive team, with great staff benefits and all set in beautiful surroundings?_** Then Augustinian Care is the place for you. Our purpose built Care Homes and Retirement Village are based in...

  • Buyers Admin Assistant

    3 months ago

    Burgess Hill, United Kingdom WoolOvers & Pure Collection Group Full time

    Working across product areas, you will gain hands-on experience with essential knowledge that will help kick start your Buying career! **Key Responsibilities** - Load new styles to the company system with accuracy. - Work closely with the Assistant Buyer to manage the critical path, a vital tool on the department. - Chase down submissions, samples, and...

  • Shop Assistant

    3 months ago

    Burgess Hill, United Kingdom Clearwell Mobility Full time

    Monday - Friday 9am - 5pm. Closed weekends and bank holidays. Clearwell Mobility is the South East's leading retailer of mobility aids for the elderly and less able. Established in 2004 we have 12 showrooms and are now recruiting for Sales Assistant at our Burgess Hill branch. We offer our customers a personal shopper experience and encourage our team...

  • Shop Assistant

    3 months ago

    Burgess Hill, United Kingdom Clearwell Mobility Full time

    Monday - Friday 9am - 5pm. Closed weekends and bank holidays. Clearwell Mobility is the South East's leading retailer of mobility aids for the elderly and less able. Established in 2004 we have 12 showrooms and are now recruiting for Sales Assistant at our Burgess Hill branch. We offer our customers a personal shopper experience and encourage our team...

  • Shop Assistant

    3 months ago

    Burgess Hill, United Kingdom Clearwell Mobility Full time

    Monday - Friday 9am - 5pm. Closed weekends and bank holidays. Clearwell Mobility is the South East's leading retailer of mobility aids for the elderly and less able. Established in 2004 we have 12 showrooms and are now recruiting for Sales Assistant at our Burgess Hill branch. We offer our customers a personal shopper experience and encourage our team...

  • Shop Assistant

    3 months ago

    Burgess Hill, United Kingdom Clearwell Mobility Full time

    Monday - Friday 9am - 5pm. Closed weekends and bank holidays. Clearwell Mobility is the South East's leading retailer of mobility aids for the elderly and less able. Established in 2004 we have 12 showrooms and are now recruiting for Sales Assistant at our Burgess Hill branch. We offer our customers a personal shopper experience and encourage our team...

  • Purchasing Assistant

    3 months ago

    Burgess Hill, United Kingdom Clearwell Mobility Full time

    Purchasing Assistant **Role Overview** **Location**: 21 Albert Drive, Burgess Hill, RH15 9TN West Sussex **Type**: Permanent, Full Time **Hours**: 40 hours/5 days per week, Monday - Friday 8:30-5:00pm **Salary**: Competitive salary, structured bonus, staff discount and attendance bonus. **Reporting to**: Finance Manager The Purchasing Administrator is...

  • Purchasing Assistant

    3 months ago

    Burgess Hill, United Kingdom Clearwell Mobility Full time

    Purchasing Assistant **Role Overview** **Location**: 21 Albert Drive, Burgess Hill, RH15 9TN West Sussex **Type**: Permanent, Full Time **Hours**: 40 hours/5 days per week, Monday - Friday 8:30-5:00pm **Salary**: Competitive salary, structured bonus, staff discount and attendance bonus. **Reporting to**: Finance Manager The Purchasing Administrator is...

  • Assistant Merchandiser

    3 months ago

    Burgess Hill, United Kingdom WoolOvers & Pure Collection Group Full time

    WoolOvers is a British lifestyle brand, quietly designing and selling quality natural knitwear since 1989. We began selling our colourful women's and men's jumpers at Equestrian and Country Shows all over the UK, with a catalogue and website soon following. Our product offer has continued to grow and we now offer accessories and jersey as well as our classic...

  • Accounts Administration Assistant

    2 months ago

    Burgess Hill, United Kingdom First Recruitment Services Full time

    We are delighted to be working alongside our friendly, professional and highly reputable client as they seek to recruit an Accounts Administration Assistant to join their experienced team within their offices in Burgess Hill. This role is available due to strong company growth levels and continued expansion of the businessWorking alongside the Financial...

  • Assistant Merchandiser

    3 months ago

    Burgess Hill, United Kingdom WoolOvers & Pure Collection Group Full time

    WoolOvers is a British lifestyle brand, quietly designing and selling quality natural knitwear since 1989. We began selling our colourful women's and men's jumpers at Equestrian and Country Shows all over the UK, with a catalogue and website soon following. Our product offer has continued to grow and we now offer accessories and jersey as well as our classic...

  • HR Assistant

    3 months ago

    Burgess Hill, United Kingdom Masterclass Education Full time

    _**Would you describe yourself as organised, open minded and pragmatic? Do you have excellent admin skills? **_ Masterclass are seeking a dedicated and detail-oriented HR Assistant to join the team. As a HR Assistant will play a key role in supporting the human resources function within a school, based in burgess Hill. You will be assisting with various...

  • Learning Support Assistant

    3 months ago

    Burgess Hill, United Kingdom Pink Tile Education - Sussex Full time

    **Mon-Fri, Between 9am - 4pm** **Salary: £83pd. 60 working days Temp to Perm. Annual salary is **not **pro-rata. TA ideally a driver due to the rural location of the school outside Burgess Hill area.** **Brief Description of Job (Purpose)**: To work as a Teaching Assistant, supporting young people with Social, Emotional and Mental Health or/and associated...