Facilities Manager

2 months ago

London, UK, United Kingdom Property Management Recruitment Full time

Summary of Position

This role is a dual-purpose role that seeks to ensure that our staff and contracted partners perform for the benefit of our residents and that our buildings perform to benefit of the environment, which then ultimately benefits our clients.


You will develop a high-performance supply chain for FM services, will ensure that we can deliver for our residents’ day to day, respond quickly to emergencies and grow our portfolio sustainably. You will be involved with new projects, ensuring the site team have the information they require to run efficiently from day one.


The impact of the Built Environment on the planet is well documented and this role will seek to ensure each asset’s performance is measured, tracked, and ultimately improved. We want to ‘walk the walk’ in our approach to ESG.


Principle Duties & Responsibilities:

  • Develop and maintain standardized asset lists for all operational sites and ensure that mobilizing sites’ data is captured in the same way (Including Lifts, Fire alarms, Smoke Extract, Dry risers, HVAC, Access control, CCTV, Heat Networks, and boosted cold water installations).
  • Standardize PPM schedules across the portfolio to ensure compliance and consistent service delivery.
  • Create and manage the approved supplier’s list for our portfolio.
  • Develop and keep up to date a contract register and contract risk register for FM service providers.
  • Ensure the procurement of out of hours services that deliver processes for our residents in terms of availability and response. Manage our out of hours contractor base and monitoring/keyholding centres.
  • With the Director of Facilities, conduct and assist with procurement tender exercises for FM services locally and nationally as required.
  • Help maintain positive relationships with key suppliers through regular management meetings remotely and on-site.
  • Support sites with complex and technical reactive maintenance queries when required.
  • Lead on creating lifecycle plans.
  • Assist with annual operations budgeting as well as lead on MEP/ESG Capex recommendations to clients.
  • Ensure O&M manuals are kept up to date.
  • Keep F-Gas registers up to date.
  • Ensure all utilities usage is tracked, including check metering, across the portfolio and that our utilities consultant’s asset list is up to date.
  • Lead on the management of utilities broker and all re-billing partners.
  • Provide support and create asset lists on MEP during the mobilization of new projects.
  • During mobilization, act as the company’s representative on building services queries when required. Create asset lists and guides to help ensure CMs and FMs have a smooth transition into the scheme.
  • Create SOPs for our onsite FM teams when dealing with building services installations and ESG tracking.
  • Conduct desktop and in-person audits of our buildings and contracted partners.
  • Deliver internal CPD sessions for our teams on building services and ESG tracking.
  • Assist in the collation of client reports.
  • Follow established policies and procedures by monitoring and ensuring compliance with H&S regulations, organizational standards, and operational processes, ensuring the teams are fully trained and updated.
  • Identify areas for improvement and offer suggestions and recommendations to improve efficiency and productivity.


There are four key pillars that will underpin the job holder’s success within this role:


Client satisfaction: Our clients having existing or are mobilizing buildings that have a lot of technical capabilities. You’ll help get the most out of their investment and ensure we future-proof their asset.


Performance for the Planet: You will ensure all ESG-related workstreams are tracked, including utilities, waste, local employment, living wage supplies, and air quality in order that we can identify improvements and keep our clients’ accreditations in place.


Contract Performance: You will help consolidate contracts regionally/nationally helping us strike that balance of using local experts and benefitting from the cost and management advantages of bulk buying discounts. We are only as good as the partners we use so their performance is key, as is their ability to innovate.


Guidance and support: This is a head office role and you will use your experience to help create an enthusiastic, knowledgeable, committed and passionate culture of partnership amongst our on-site teams and contract partners. You’ll lead by example when dealing with reactive issues through prioritization, urgency and demonstrating an ‘all in it together’ mentality in line with our company values.


Person Specification


Experience and Skills:

  • Demonstrable experience in building services, hard FM, ESG projects, or similar.
  • Contract consolidation and ongoing contract management experience.
  • Experience in achieving building ESG accreditations such as BREEAM In-use, Gres-B, Air Rated, FitWell, ESOS assessments, etc.
  • Be fully aware of health and safety regulations and demonstrable experience in ensuring full compliance with statutory and legal requirements.
  • Demonstrable professional development in one of the following: IOSH, NEBOSH, HND Building Services, FM qualifications.
  • Experience working with Microsoft Office programmes (Teams, SharePoint, Outlook), Riskwise (or other compliance tracking software).
  • Excellent communication skills (written and verbal) to engage with stakeholders.


Personal Attributes:

  • Professional and values-led with integrity, inclusivity and respect for diversity.
  • Commitment to work in partnership with others for the benefit of the company.
  • Always keep sensitive information highly confidential.
  • Have a passion for efficiency and great service.
  • Interested in the detail and continuous improvement, who drives colleagues to succeed and improve.
  • A desire and ability to learn.

  • Facilities Manager

    3 months ago

    London, UK, UK, United Kingdom Lawson Clark Recruitment Full time

    FACILITIES MANAGER - £70000 - LONDONWith a London headcount of around 400 based in charming City offices, this is one the UK's leading law firms. They are looking for a facilities manager with a strong track record managing a facilities team, whilst developing fruitful relationships with landlords, subtenants, contractors, suppliers and key members of...

  • Facilities Manager

    1 month ago

    London, UK, United Kingdom NATIONAL TRUST Full time

    Are you passionate about historic buildings, working with people and delivering excellent service? Come and join our brilliant portfolio leadership team at Osterley Park and House. We have an opportunity for a Facilities Manager to join our team, to ensure our properties and facilities are aligned with relevant Health & Safety, Environmental, Fire &...

  • Facilities Manager

    3 weeks ago

    London,, UK, United Kingdom This is Alexander Faraday Recruitment Full time

    We are seeking an experienced and dynamic Facilities Manager to oversee the operation, maintenance, and continuous improvement of multiple sites around SW London. The successful candidate will have a strong background in facilities management, particularly in managing planned preventative maintenance for hard services.Key Responsibilities:- Develop and...

  • Facilities Manager

    4 weeks ago

    London,, UK, United Kingdom Reed Full time

    Facilities Manager – Soft ServicesJob Type: 9 Month FTCLocation: LondonSalary: £55,000 to £70,000 (Dependant on experience)My client is an established private bank in London, seeking an experienced Facilities Manager to oversee soft services and provide oversight of hard services at multiple sites, including our main branches. The successful candidate...

  • Facilities Manager

    1 month ago

    London, UK, UK, United Kingdom Higher Capital Consulting Full time

    We are working with a high profile company, based in the heart of London, dedicated to providing exceptional service through cutting-edge health facilities and a compassionate, professional team. We are working with this organisation to find a dynamic and experienced Facility Manager to oversee the operational management of a key location.Role OverviewAs the...

  • Senior Project Manager

    2 months ago

    London,, UK, United Kingdom VINCI Facilities Full time

    We currently have an exciting opportunity for a Senior Project Manager to join our Defence contract based out of Wellington Barracks covering the North London regionThis is an exciting role to deliver Projects for the MOD across a wide ranging Property Portfolio, including infrastructure project, Plant Asset renewal HVAC, Chillers, Electrical Switch Gear,...

  • Facilities Manager

    7 days ago

    London,, UK, United Kingdom Lords Group Trading Full time

    About the Role:We have a great opportunity for an experienced Facilities Manager to join our team at Lords Group Trading, coordinating Group-wide maintenance and compliance matters across the company’s diverse property portfolio and ensuring that all sites are safe, functional and meet the needs of the business.Responsibilities will include managing...

  • Senior Facilities Manager

    1 week ago

    London,, UK, United Kingdom Boden Group Full time

    Senior Facilities Manager Boden Group are delighted to bring this high sought after role to the market on behalf of one of our clients. Our client is a very well respected property management/development company who have multiple sites across the UK, Europe and the US. The role we have been instructed on is a Senior Facilities Manager role looking after a...

  • Senior Facilities Manager

    3 days ago

    London, UK, UK, United Kingdom Front FM Recruitment Full time

    Senior Facilities Manager London100K + Bonus Hugely Prestigious Large SiteWE are seeing a Senior Facilities Manager to oversee operations at a large commercial complex in London. The role involves implementing maintenance strategies, managing service contracts, and driving sustainability initiatives, such as energy efficiency and waste reduction.Key...

  • Senior Facilities Manager

    2 months ago

    London, UK, UK, United Kingdom PropRec Search Full time

    We are seeking a dedicated Senior Facilities Manager to join a leading team in East London. As the Senior Facilities Manager, you will play a crucial role in overseeing the maintenance and operations of the facility to ensure a safe, compliant, and efficient environment for all occupants.Duties:Conduct regular inspections of facilities to uphold compliance,...

  • Head of Facilities Management

    5 days ago

    London,, UK, United Kingdom Oyster Full time

    Make a real impact.Looking for a more meaningful challenge where you can really make an impact, instead of just passing the time?This unique attraction is looking for a new Head of Facilities Management. The site features three substantial buildings, including one that is listed. They are seeking an individual passionate about heritage conservation who can...

  • Senior Facilities Manager

    2 days ago

    London, UK, UK, United Kingdom Front FM Recruitment Full time

    Senior Facilities ManagerLondon100K + Bonus Hugely Prestigious Large SiteWE are seeing a Senior Facilities Manager to oversee operations at a large iconic retail operation in London. The role involves implementing maintenance strategies, managing service contracts, and driving sustainability initiatives, such as energy efficiency and waste reduction.Key...

  • Property Facilities Manager

    2 weeks ago

    London,, UK, United Kingdom Reed Full time

    My client a property a London based property management company that owns over 900 residential and commercial properties in London is seeking an experienced Facilities Manager to deliver a professional property and facilities management service to the client and tenants The role is office based but would be out visiting properties to ensure sites are...

  • Facilities Coordinator

    1 week ago

    London,, UK, United Kingdom Boden Group Full time

    Looking to excel in a career in Facilities Management? Boden Group is working with a top London flexible workspace business to help them source a Facilities Coordinator to join their team in London. You'll work with the Facilities Manager and Area Managers to ensure an exceptional member experience across all touch-points, including maintaining our...

  • Facilities Manager

    3 days ago

    London, UK, UK, United Kingdom Mash'd Hospitality Recruitment Agency Full time

    World Class Senior Facilities Manager Opportunity - Up to £100k DOE + Bonus - Central London - Globally recognised brand.Unique opportunity to run one of the largest retail buildings in the UK. We are actively inviting applications from those with either very large scale single site FM experience or those currently overseeing significant multi site FM...

  • Facilities Technician

    2 weeks ago

    London,, UK, United Kingdom Career Legal Full time

    Facilities TechnicianLondon11am – 7pm- Up to £37,000The role The facilities technician will assist the facilities team to ensure a seamless, efficient and high-level service is offered to internal and external clients. The successful candidate will also support the senior operations manager and premises manager in ensuring quality standards and set and...

  • Facilities and Office Manager

    5 days ago

    London,, UK, United Kingdom Frameless Full time

    Introduction to Frameless Frameless London is a pioneering, innovative story-telling company that uses the highest quality projection and digital technology, combined with Hollywood-style special effects to remix, reimagine and reinterpret stories. We are driven by the pursuit of excellence and the desire to create world-class entertainment that transports...

  • Facilities Coordinator

    2 months ago

    London,, UK, United Kingdom Ryder Reid Legal Full time

    Are you an experienced Facilities Coordinator looking for your next career move with a top international law firm? If so, we have the perfect role for you!You will be working Monday to Friday, 9:30-17:30 at their office based in central London. You will be supporting the Facilities Manager.Competitive salary offered & benefits.Duties include but not limited...

  • Facilities Administrator

    4 weeks ago

    London,, UK, United Kingdom Val Wade Recruitment Full time

    Facilities Administrator, Property Management Company, Permanent, Central London, up to £30k p/aOur client, a friendly, well-established Property Management Company, based in the Central London requires a Facilities Administrator.The main duties of the Facilities Administrator role are:Ensure reactive and routine repairs and requests are adequately...

  • Facilities Coordinator

    1 week ago

    London,, UK, United Kingdom Impact Creative Recruitment Ltd Full time

    Facilities Coordinator - Media Agency32KLondon (Soho 5 days a week)We are excited to be partnering with a world-class Media Agency in the search for a superstar Facilities Coordinator to join their workplace team. Based in stunning offices in Soho, this is a brilliant opportunity to join a close-knit team in delivering a 5* experience to guests and the team...