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Executive Assistant

2 months ago

London UK, UK, United Kingdom London Circumcision Centre by Node Medical limited Full time

Job Overview: We seek an experienced and highly organised Executive Assistant to support the day-to-day operations of our busy medical clinic and Medical device sales in the UK. The successful candidate will coordinate staff and HR management, invoicing and supplier payments, stock management, patients, sales and payments, website maintenance and overall inventory management. This full-time position has the potential to grow into a Chief of Staff role with bonuses and support for sales.

Key Responsibilities:

- Perform duties as assigned by management, e.g., receive calls from 9 am -6 pm and clients booking

-Coordinate staff and HR management, including scheduling, payroll processing, and maintaining employee records.

- Manage clinic invoicing and supplier payments, ensuring accuracy and timeliness of all financial transactions.

- Oversee stock management, including inventory tracking, ordering, reconciling discrepancies and coordinating with store warehouse staff.

- Work with customers for services and payments, answering inquiries and addressing concerns as needed.

- Complete high-level bookkeeping and records keeping, maintaining accurate financial records, and generating reports as needed.

- Support the clinic's team by providing administrative support, rota management and participating in sales efforts as directed.

- Develop and implement efficient office procedures and systems to ensure smooth operations and excellent customer service.

-Manage marketing support like Google ads and website blogs and maintenance

Requirements:

- A bachelor's degree in business administration, management, or a related field is preferred.

- Strong organisational and project management skills, with the ability to prioritise and multitask in a fast-paced environment.

- Excellent communication and interpersonal skills, with the ability to work collaboratively with staff, customers, and suppliers.

- Knowledge of bookkeeping and financial management practices.

- Proficiency in Microsoft Office, including Word, Excel, and Outlook.

- Experience with simple software IT skills preferred.

If you are an experienced Executive Assistant looking for a challenging and rewarding position, we encourage you to apply for this exciting opportunity. With the potential to grow into a Chief of Staff role after three years, this position offers a unique opportunity to advance your career while making a meaningful impact on our clinic's operations and company success.