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HR Officer

2 months ago

London, UK, United Kingdom UK Export Finance Full time
Resourcing
  • To support the delivery of an efficient, high quality and compliant recruitment service within UKEF acting as a trusted advisor to both line managers and candidates alike.
  • Provide advice and guidance to hiring managers ensuring they fully understand the resourcing process, assisting with any queries throughout their campaign(s), whilst managing expectations and challenging the business where appropriate.
  • Produce candidate packs and upload jobs onto the Civil Service Jobs applicant tracking system (VX) as well as other relevant social media / job boards.
  • Liaise with and manage candidates throughout the full recruitment process.
  • Invigilate recruitment test/exercises as and when appropriate.
  • Monitor both personal and the recruitment in-box to ensure all e-mails are responded to promptly.
  • Liaise with other Government Departments on transferees to ensure correct information is received.
  • Partake in recruitment validation meetings with line managers/stakeholders by sharing knowledge, providing advice and making decisions.
  • Use effective judgement when negotiating offers to new joiners based upon policy guidelines and parameters set by Head of Resourcing.
  • Accurately and efficiently manage and maintain HR Information System (iTrent) to capture all onboarding activity.
  • Work collaboratively with other HR colleagues including HR Operations/Payroll & Learning & Development ensuring that any changes or updates are communicated correctly.
  • Ensuring where costs are being incurred, that the appropriate Procurement policy is followed, and approval is obtained from the Head of Resourcing.
  • Ensure that all recruitment campaigns are compliant and in-line with the Civil Service Recruitment Principles.
  • Manage relationships and placements via recruitment agencies within the UKEF procurement guidelines ensuring POs are raised correctly

Employee Induction
  • Responsible for weekly inductions for all new employees and where appropriate non-payroll staff.
  • Undertake inductions for all new employees, ensuring any questions are answered and that Induction material is current and up to date.
  • On-Boarding Contracts / Referencing and Security checks (CTC and SC)
  • Ensure all contracts of employment which are issued are accurate.
  • Upload new joiners on to the HR system (iTrent) and ensure both employee records and payroll records are accurate.
  • Undertake appropriate referencing and on-boarding checks and ensure HR hold the necessary documents to satisfy the security requirements for the department/HM Treasury.
  • Ensure the audit register is maintained and updated accordingly
  • Work with L&D, Security and FCDO to ensure that all new starters attend the Security Essentials training and accurate records are maintained

Resourcing (Off-Payroll)
  • Support line managers with the sourcing and on-boarding of either temporary or contractor staff managing the relationship between the agency and the hiring manager, ensuring that CVs are processed, through the PSR/DOS frameworks and where applicable IR35 checks have been undertaken.
This list is not exhaustive, and you may be required to carry out additional duties according to business needs.



Person specification
EssentialQualifications
  • 5 GCSE qualifications (including Maths and English) equivalent of grade c or above or demonstrable evidence of continued personal development in a recruitment setting (A)
  • Achieved or working towards a professional HR qualification (CIPD level 5) (A)
Knowledge
  • Understanding and strong working knowledge of employment law specifically relating to recruitment (A, I)
  • Understanding of employee on-boarding principles referencing and security checks (A, I)
  • Knowledge of the practices of contracted and off-payroll workers (A, I)
  • Strong working knowledge of MS Office functions, Word, Excel, PowerPoint (A)
  • Understanding of equality & diversity issues in relations to recruitment (A, I)
Skills/Ability
  • Demonstrable ability to work as a team member (A, I)
  • Demonstrable ability to communicate effectively orally and in writing (A, I, T)
  • The ability to self- organise the delivery of tasks, managing a varied workload with conflicting priorities (I)
  • Demonstrable ability to effectively challenge the business (Line Managers/Stakeholders), using professional expertise to inform decision making (A, I, T)
  • The ability to deal with ambiguity (I, T)
Experience
  • Prior experience of working with an RPO or agency environment (A)
  • Proven track record of working within an in-house resourcing environment (A, I)
  • Experience of dealing with both permanent and temporary recruitment from within the Banking/Financial Service/Insurance based sectors (A, I)
  • Prior experience of employee on-boarding performing referencing and security checks (A, I)
  • Composing formal e-mails, letters and simple reports (I, T)
  • Preparing and using spreadsheets to manage complex data, communicating information to a range of audiences (A, I, T)
  • Providing effective customer-oriented services (A, I)
  • Evidence of working with senior stakeholders (A, I)
DesirableExperience
  • Prior experience of working directly within a HR Resourcing function (in-house) (A)

Qualifications
5 GCSE qualifications (including Maths and English) equivalent of grade c or above or demonstrable evidence of continued personal development in a recruitment setting (A)
Achieved or working towards a professional HR qualification (CIPD level 5) (A)

Behaviours

We'll assess you against these behaviours during the selection process:
  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing
  • Working Together

We only ask for evidence of these behaviours on your application form:
  • Communicating and Influencing

Technical skills

We'll assess you against these technical skills during the selection process:
  • Technical - Work based exercise, details of which will be provided to the successful candidates
  • Technical - In-Tray Exercise, details will provided to candidates invited to interview

Benefits

Alongside your salary of 34,000, UK Export Finance contributes 9,849 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.

We are assessing candidates using Success Profiles (see Appendix 1) and across the whole process we will assess your Experience, Ability, Technical, Strengths and Behaviours as highlighted below.

The application must be completed by 23.55 on the day of the closing date for it to be accepted.

All applications will be sifted against our essential criteria outlined in the personal specification in the information pack.

In addition to this, applicants will also be asked to complete an on-line Civil Service Judgement ability test, this must also be completed, and passed , prior to the deadline for your application. Instructions will be provided via the system upon registration.
  • On-line ability test - Civil Service Judgement Test
  • Behaviour statement - 250 word statement on the behaviour Communicating and Influencing
  • Statement of suitability - you should fully articulate in 750 words how you meet the essential criteria outlined in the person specification within the Information Pack.

For the initial sift your application will be evaluated against :
Experience - Application and Statement of SuitabilityBehaviours - 250 word statement on the behaviour Communicating and Influencing

In the event of a large volume of applications, we will carry out an initial sift on the behaviour statement and utilise the test scores from the Civil Service Judgement test.

If you are successful following the sift stage, you will be invited to complete a technical exercise; this will include the following assessment:
Technical - Work based exercise, details of which will be provided to the successful candidates

If you are successful following the technical exercise, you will be invited to an initial interview; this will include the following assessment:
Behaviours/ Strengths /Experience - a formal panel interview where you will be interviewed across all four behaviours highlighted in Appendix 1.Technical In-Tray Exercise

Details of interview panel members will be e-mailed to all successful candidates who are invited for interview.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window) .

See our vetting charter (opens in a new window) .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:
  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .