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Program Management Office Analyst

3 months ago

Birmingham UK, West Midlands, United Kingdom Page Outsourcing Full time

As a PMO Analyst, you will work to support the day to day running of both the Programme Management Office (PMO) and day to day programme activities to support the Nucleus programme towards successful implementation of its transformation initiatives.

You will play a key role in defining and helping the Programme Manager to run certain aspects of the PMO to ensure the smooth running of the programme across workstreams.

The role adopts a hybrid model (between WFH and the Birmingham office).

What You Will Do

Programme Planning and Management: Assist in the creation and management of both high-level and detailed programme plans.Risk, Issue, and Dependency Management: Oversee the identification and management of programme risks, issues, and dependencies across various workstreams.Budget Management: Support the monitoring and reporting of budgets, including actual versus budget comparisons.Programme Reporting: Prepare and manage programme reporting, including fortnightly Steering Committee packs and weekly programme status reports.Dashboard and Report Creation: Develop dashboards, reports, and management information (MI) in JIRA to facilitate reporting for PMO Leadership, and provide support to the broader team as needed.Scope and Change Control: Assist in managing scope and change control processes.Deliverable Management: Ensure the timely delivery of programme deliverables across all workstreams.Vendor Coordination: Manage the relationship with the 3rd party outsourced MSP and coordinate with HR Talent Acquisition for recruitment activities related to programme resources.Maintenance of Programme Artefacts: Maintain key programme artefacts such as organisational charts, distribution lists, and document repositories (Teams/SharePoint), including making necessary updates to structure and guidelines as required.

What You Will Have

  • 5-8 years of experience working in large scale transformation or system implementation programmes, preferably in a PMO capacity.
  • Excellent communication skills (oral, written and presentation), including the ability to listen effectively.
  • Comfortable managing and prioritising a high volume of administrative tasks.
  • Ability to self-manage and work independently, work to tight deadlines, prioritise workloads and work with related internal business functions.
  • Excellent interpersonal and stakeholder management skills.
  • Team working skills – and willingness to support in areas across the broader PMO and programme.
  • Excellent planning, organisational and time management skills and able to work autonomously with little direction or oversight.
  • Ability to remain flexible and adaptable to frequently changing priorities, scope and direction.
  • JIRA / Confluence – highly desirable (but not essential) experience / proficiency with JIRA in a system implementation project setting.