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Contracts Coordinator

2 months ago

London UK, UK, United Kingdom Miki Travel Europe Full time

Join MIKI Travel and take your career to new heights. With over 55 years of experience, MIKI Travel is a leading wholesale travel provider, creating unforgettable global adventures. As a premier private travel company with 36 offices worldwide, we're proud of our legacy of excellence. Be part of our team and help shape unique tours, group excursions, and ground services that redefine travel. Grow your career in a dynamic environment focused on innovation, customer satisfaction, and strong partnerships. Fuel your career with opportunities for growth, powered by values of quality, innovation, and commitment that shape the Miki way.



Job Purpose


The Contracts and Purchasing team is responsible for sourcing hotel accommodations across Europe for both group bookings and individual leisure travellers (FIT). This includes negotiating contracts, managing rates, ensuring availability, and overseeing general terms and conditions with hotel partners.


This role is focused on delivering comprehensive administrative support to the team, with an emphasis on maintaining and optimizing departmental data.


Salary: £26,000pa


Main Responsibilities


  • Accurately inputting large volumes of contract data, including rates, conditions, and allotments, across various systems.
  • Collaborating with Contract Managers to verify the precision and completeness of contract details.
  • Onboarding new hotels by connecting them to the appropriate Channel Managers.
  • Managing inventory by negotiating additional stock or closures as needed.
  • Assisting the division in optimizing dynamic connections, conducting availability checks, and ensuring market competitiveness.
  • Investigating and resolving any contract discrepancies.
  • Coordinating with departments in London and internationally to ensure systems are updated accurately and timely.
  • Maintaining up-to-date records of all hotel contracts and related documents.
  • Providing administrative support to Contract Managers.



Relevant Skills/Characteristics


  • Excellent attention to detail.
  • Able to prioritise tasks.
  • Good level of numeracy.
  • Excellent interpersonal skills.
  • Ability to work independently and within a team.
  • Adaptability and ability to learn quickly.
  • Ability to work under pressure and within tight deadlines.
  • A flexible approach.



Required Experience/Knowledge


Essential

  • Fluent spoken and written English.
  • A good level of numeracy.


Desirable

  • Hotel Operations experience or Degree in Travel & Tourism would be an advantage.
  • Knowledge of Google or Microsoft Suites.
  • A European language (other than English) would be an advantage.