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Facilities Assistant

2 months ago

UK, UK, United Kingdom Maxwell Stephens Recruitment Full time

Are you ready to step into a pivotal role at the heart of our clients London office? Do you thrive in a fast-paced environment where every day presents new challenges and opportunities? If so, we want you to be a part of our clients team.


Why You'll Love This Role:

As a Facilities Assistant, you'll be the backbone of our clients office operations, ensuring that everything runs smoothly and efficiently. Your day-to-day responsibilities will keep you engaged and on your toes, from handling mail and managing office supplies to maintaining their pristine office environment and setting up for key meetings and events. You'll work closely with our clients building engineers, respond to service requests, and ensure that their office is always up to company standards.


What You'll Do:

• Mail Management: Sort and distribute incoming mail, dispatch outgoing mail, and handle certified packages.

• Office Upkeep: Maintain the physical appearance of the office, identify cleaning needs, and ensure conference rooms are set up and cleaned after events.

• Employee Support: Troubleshoot office equipment issues, manage daily office moves, and keep supply and kitchen areas stocked.

• Service Coordination: Log and track priority packages, schedule pickups and deliveries, and respond promptly to service calls and emails.

• Team Collaboration: Provide holiday cover and support for the Office Management/Facilities team as needed.


What We’re Looking For:

• Tech-Savvy: Proficient in Microsoft Office, with strong Excel and data entry skills.

• Detail-Oriented: Meticulous and thorough, with a proactive approach to problem-solving.

• Adaptable: Able to prioritise and stay calm in a fast-moving, high-pressure environment.

• Team Player: Friendly, cooperative, and always willing to lend a hand.

• Strong Communicator: Excellent communication skills, able to engage with people at all levels.

• Trustworthy: Personal integrity is a must; we need someone honest and reliable.


Perks of the Job:

• Be at the center of a dynamic, high-energy office environment.

• Engage in diverse tasks that keep every day interesting.

• Build strong relationships with a supportive team.

• Opportunity to demonstrate and develop your problem-solving skills.

If you're a quick learner with a keen eye for detail and a proactive mindset, our client wants you on their team. Step into a role where no two days are the same and where your contributions truly make a difference.