Facilities and Compliance Assistant

4 weeks ago

London, UK, United Kingdom Landmark Global Full time

Company background

​

Landmark Global is a Bpost company and offers a myriad of services to remove shipping barriers for organizations doing business in domestic and international markets. We manage the design and implementation of distribution strategies by leveraging our extensive network of transportation partners.


The core business of our Parent Company Bpost NV is collecting, sorting, transporting, and delivering letters, parcels and developing activities responding to the interaction between electronic communication and mail the Company and its subsidiaries provide solutions in document management, certified electronic communication, international added value services and more.



The Role

Support the Facilities and Compliance Manager in the organisation and maintenance of the UK facility, and in accordance with Health & Safety Policy. Be the support function for the Operational and Office teams in providing necessary and essential equipment to perform their normal duties. Contributing to future project strategies, champion and implement policies and standard operating procedures.


Follow, champion and lead by example on all Facility Standard Operating Procedures.


Uphold the maintenance and organisational requirements of the following:

  • Building Structure internal/external.
  • Plant.
  • Leases (equipment).
  • Asset Register.
  • Maintenance contracts.
  • Waste Removal.

Support the Facility & Compliance Manager in an analytical approach, alongside logical and practical methods, to fine tune procurement processes, maintenance works (planned/unplanned) with minimal distribution to the business.


Attend Operational bi-weekly/monthly to provide H&S guidance and regulations changes, plus updates on any planned works and provision of consumables.


Take a very proactive approach to the planning of facility’s needs/requirements, assist in peak planning and actively communicate with key stake holders.


Control Supply and cost management of Operational & Office consumables.

Contribute to the day-to-day monitoring and managing of Health & Safety for the UK Entity:

  • Liaise with external consultant ensuring compliance with all UK H&S legislation.
  • Facilitate and Implement H&S standards with all LG UK staff, ensuring compliance from all levels.
  • Maintain all H&S policies and Procedures
  • Liaise with the HSE in support of the Facility & Compliance Manager, where necessary.
  • Safety audits
  • Liaise with the Fire Consultant
  • Main Fire Marshall for the Facility

Establish important relationships with key stake holders to ensure effective production throughout the operation.


Liaise with 3rd Party Communications contractors – Telephone and Mobile phone issues.


Administrative tasks linked Facility and Compliance aspects to ensure all administration is up-to-date and send out on time to suppliers or partners


Maintain sustainability (ESG) reports and responsible for data gathering of facility related tasks.


Cover the Facilities and Compliance Manager when required.


Lead quality walks with the operations team.


Requirements

  • Ensure Risk Assessments are adhered to.
  • Ability to develop and implement improved ways of working.
  • Problem solving and agile approach in an ever-changing environment.
  • Understands cost effectiveness and working within a Budget.
  • Excellent negotiation and procurement skills to achieve the best value for the Business.
  • Strong analytical skills – attention to detail.
  • Strong communication skills – written & verbal; ability to connect with all levels of people.
  • Excellent organisation skills.
  • Microsoft Office Suite.


Why Landmark global, a Bpost company?


Like many other companies, we offer, in addition to a monthly salary, a wide range of benefits.

This is where we really stand out:


  • You are part of an international story, thanks to our many activities in Europe, US and Asia. In your role you will have a direct impact. You will find yourself in a company in a state of flux. Admittedly, this creates some complexity, but above all a lot of challenges and innovative projects.
  • The atmosphere, the collegiality and the friendly Bpost culture is unique. And we will prove it.
  • You can focus 100% on your job, with optimal support from all our internal services.
  • As an international service provider of parcel and e-commerce logistics, we create real connections between millions of people, businesses and communities. Our team of +34,000 employees is our greatest asset in this story. Thanks to them, we continue to play a key role in our rapidly changing society.

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