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Administrative Assistant

4 months ago

London, UK, United Kingdom Gleacher Shacklock Full time

About Us

Gleacher Shacklock was founded in 2003 and is established as a market leading independent advisory firm offering: M&A and strategic financial advisory, debt and equity advisory and restructuring advisory. We specialise in providing the highest quality strategic and financial advice to help clients solve complex issues and/or to achieve M&A or financing objectives.


Job description

We are offering a great opportunity for an Administrative Assistant to join a high performing investment banking team in central London. You would be supporting primarily HR and Compliance functions as well as the Executive Assistants. This is a busy role, assisting with various administrative responsibilities and ad hoc projects. Working closely with other support staff within the team, you will also coordinate internal events and help oversee the day to day running of the office.


We are looking for a self-starter who is proactive, enthusiastic and motivated to take on new challenges.


Given the nature of our business, this role requires someone to be in the office 5 days a week.


Responsibilities:

  • overall administrative support
  • telephone calls and dealing with general enquiries inbox
  • visitors and clients at reception
  • couriers and taxis
  • meeting rooms and clearing them after meetings
  • events planning and organising
  • and ordering office supplies (stationery, coffee, milk, recycling bags etc.)
  • website content posting and admin
  • invoices and adding new users to the business taxi and food accounts
  • weekly lunch sheets for the Accountant
  • binding for client meetings
  • desk assessments for new employees
  • and sending out weekly holiday updates
  • key administrative support for the legal and compliance function, including:
  • records, ordering collections and returns from Iron Mountain (archiving storage)
  • first drafts of forms for the regulated body
  • and organising key documents
  • the SharePoint space so that it remains organised
  • duties as necessary



Essential for the role:

  • a good level of skills in Outlook/MS Office (Word, Excel, PowerPoint)
  • excellent communication skills, both verbal and written, as well as professional telephone manner
  • highly organised with excellent time management skills to be able to effectively manage a busy workload, conflicting priorities and deadlines
  • a mature approach with ability to work unsupervised taking ownership of tasks proactively and autonomously
  • a flexible, positive, can-do attitude, have the willingness to go beyond the scope of the usual job description
  • the importance of discretion and confidentiality


Benefits we are offering:

  • Discretionary bonus
  • Pension scheme (5% employee and 10% employer contributions)
  • Private healthcare
  • Critical illness cover
  • Health screening
  • Dental care
  • Travel Insurance



To start this exciting journey, apply now.