Junior HR

7 days ago


London UK, UK, United Kingdom Smartech Full time

About the company:


Do you want to help shape the future of retail? Here’s a thought – how about doing that, while helping people get a sneak peek of what the world is creating at the same time. We are Smartech Retail Group – a destination for innovation at the world’s best department stores. We let people discover, try and play with the latest innovation, gaming, and e-mobility across our experience-led concept stores globally. Because honestly, why should retail be boring? If you want to create immersive experiences and unforgettable memories, this is your chance


We are looking for a motivated Junior HR & Finance Assistant to join our team. In this role, you will play a crucial part in supporting the HR and Finance functions, contributing to the seamless execution of essential processes. The ideal candidate will be enthusiastic about gaining hands-on experience in both functions, ensuring accuracy and compliance in various tasks.


Objectives of this Role


  • Provide general administrative support to the HR department
  • Assist in HR post-recruitment processes like making contracts and supporting the onboarding process.
  • Coordinating onboarding, orientation and training sessions for new employees
  • Entering data into HR databases
  • Maintaining all employee records and updating them regularly
  • Assist in the payroll preparation and keeping organized records
  • Maintaining proper records of employee attendance and leave to assist with payroll duties
  • Support the finance team by assisting in reports, expenses, payroll, etc
  • Performing administrative duties and sorting emails for the HR department
  • Respond to employee inquiries across stores and the HQ to provide assistance as needed
  • Assisting the HR Manager in policy formulation, HR policies and procedures
  • Support the hiring process and salary administration
  • Serving as a point of contact, providing smooth communication with employees and timely resolution to their queries
  • Managing and coordinating schedules for the HR department, including meetings and events
  • Ensuring compliance with employment and labor laws
  • Performing administrative tasks, scanning, filing and logging account documents
  • Entering data into accounting systems
  • Checking ledger balances and assist with accounts reconciliations
  • Track and reconcile bank statements
  • Update financial records and reports
  • Billing, processing and paying invoices
  • Record and keep track of accounts payable and accounts receivable
  • Follow up with clients, suppliers and partners as needed
  • Helping with budget-related activities
  • Create cost analysis reports for other departments
  • Prepare tax documents for the organization, complete and submit tax returns
  • Assist with the preparation of monthly financial reports
  • Participate in quarterly and annual audits


THE IDEAL CANDIDATE HAS


Basic Qualifications


  • Minimum 2 years experience in HR & Finance/Administration
  • University degree in HR, Finance or Accounting
  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to maintain confidentiality
  • Thorough knowledge of accounting principles and bookkeeping procedures
  • Excellent accounting software user and administration skills
  • Advanced MS Excel skills (creating spreadsheets and using financial functions)


Preferred Qualifications

Previous experience in Retail


Salary: £25k gross/year

Start: Immediately

Location: London

Job Hours: Full time in office, London HQ


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