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Assistant Company Secretary

3 months ago

London, UK, United Kingdom Quilter Full time
What the Hiring Manager Says

At Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve.

Our business is transforming, continually modernising and becoming even more customer centric. So if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it's the perfect time to join us

Quilter Corporate Secretariat is well regarded for the critical support it provides to the Quilter plc Board and the boards of its subsidiaries.

We require a capable and experienced Assistant Company Secretary with strong technical knowledge and skills to join our team to provide support to the subsidiary governance of Quilter businesses as well as core PLC activities, including year end work.

This is a great opportunity to build on existing experience and work within a supportive and developmental environment.

If you are a competent Assistant Company Secretary who enjoys working collaboratively with team members and across the wider organisation, please do apply for this role in my team.

About the Role

Level: 4

Department: Corporate Secretariat

Location: London, United Kingdom

Contract type: Permanent

The role supports key activities undertaken by Corporate Secretariat to support the Quilter businesses providing company secretarial support to the Group's subsidiaries on routine statutory & regulatory compliance, corporate governance and transactional matters including:
  • Maintenance of Group entity statutory records in compliance with legal, statutory and regulatory requirements.
  • Drafting routine board minutes, papers and statutory forms.
  • Prepare and review corporate documentation such as report and accounts.
  • Working with Business contacts and responding to ad-hoc company secretarial queries from the business.
  • Working with the Businesses to ensure Quilter policies and procedures are implemented in an appropriate manner.
  • Support corporate transactions and projects, including liquidations of companies that are no longer required, taking the lead where appropriate.
  • Take responsibility for subsidiary year end planning with Finance, including being a pro-active influence on the process.
  • Lead on subsidiary year end tasks, such as reviewing draft accounts, managing the subsidiary 'Key Management Personnel' attestations project and ensuring compliance with website publication requirements.
  • Provide support for the regulatory filings managed by the team, such as close links and annual controllers report.
  • Undertaking research on technical matters and sharing knowledge with other team members.
  • Coaching, training and developing the Company Secretarial Assistants on routine team matters.
This role also supports Quilter plc's listing on the London and Johannesburg Stock Exchanges. This will include contributing to and supporting core PLC activity including:
  • Work on projects to support the delivery of the overall team strategy.
  • Support the year end process for Quilter plc.
  • Support on key corporate governance activity for Quilter plc including supporting on Stock Exchange announcements for our dual listed entity and supporting the maintenance of insider lists and confidential lists.
  • Ad hoc support for Shareholder relations and Shareplans activity as agreed.
  • Support on key departmental systems, such as Insidertrack, Diligent Entities and Diligent Boardbooks.
Importantly, you will build and maintain successful relationships with a variety of stakeholders from across the organisation and liaise with individuals at all levels.

About You

Applications from people with diverse backgrounds enables our inclusive organisation to thrive. If you feel you don't match our job description exactly, why not take a chance on yourself and apply? You could be exactly what this role needs.

Our ideal candidate is a qualified company secretary with several years of experience gained in a professional or regulated environment.

Familiarity with key aspects of the regulatory environment within which the team works would be advantageous, including awareness of relevant aspects of the Companies Act, the Market Abuse Regulation, Listing Rules and Disclosure Rules & Transparency Guideline requirements.

Candidates should be able to demonstrate strong organisational skill: able to work proactively, to prioritise work, maintain good attention to detail and work well under pressure.

Our successful candidate has a positive and enthusiastic attitude, with good written and verbal communication skills.

We are looking for someone who is a team player, comfortable collaborating with others, flexible in approach and willing to learn new things and take on new responsibilities.

You will be able to support the training and development of others. Work closely to deadlines across a wide range of work and be solution orientated.

It is not essential but it would be great if you have:
  • Prior experience of financial services.
  • Previous experience of dealing with Diligent (Boards and Entities), and RNS Submit for releasing stock exchange announcements.
Our purpose is to help the generations today and tomorrow to prosper. That means we must guide people through the complexity of planning for their future, with the right financial advice and investment solutions, so that they can have more secure financial futures.

In this ever-changing world, we see that our role in society has never been more meaningful, and we are committed to using our expertise and care to guide our customers through these challenging and unprecedented times.

Our impressive talents and capabilities set us apart, but our unwavering commitment to our customers is what defines us. We truly believe that we have all the ingredients to be the very best in our industry, and we want great people with the care and creativity that we need, to help us get there.

We are passionate about building an inclusive culture where everyone's contribution is valued, and our people can thrive. No matter what your role is or where you sit, your voice will matter. We hope you like what you hear and are interested in learning more about joining us.

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Core Benefits

Holiday: 26 days

Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it

Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions

Private Medical Insurance: Single cover as standard, cover can be increased at your own cost

Life Assurance: 4x your salary, cover can be increased at your own cost

Income Protection: 75% of salary payable after 26 weeks of absence

In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.