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Receptionist
4 months ago
Receptionist
Full time, Monday-Friday, 5 days in the office
£25,000 plus great benefits
Location: Clapham
The firm
We have an exciting opportunity working with a specialist law firm with various offices across London. They are within the top Times Law firms and Legal 500.
Their staff are what makes them who they are. They are committed to providing a positive work environment. They invest in their staff and encourage them to develop and grow.
The role
Receptionist is required to oversee the below tasks;
Reception
• Greeting guests/clients on arrival
• Managing the meeting room diary and booking meetings for all three offices
• Meeting room setup and clear up for all client and external meetings
• Organising online meetings and sending out invitations
• Courier and taxi bookings
• Post – collecting incoming mail and sending outgoing mail
• DX – assisting the paralegals with incoming and outgoing DX
• Scanning all incoming mail onto the system and sending it to the respective solicitors
• Updating our telephony service with who is in or out of the office/on holiday each week
Office administration
• Responsible for archiving and archive management
• Coordinating confidential recycling collections across the 3 offices
• Sending faxes for team members
• Ordering stationery, kitchen amenities and provisions for meetings. This includes liaising with our print provider to order headed paper, notepads, envelopes etc.
• Assisting the Operations Manager in carrying out weekly fire alarm test
• Scheduling various office services and maintenance (i.e., fire and security alarm checks, air-conditioning/heating services etc.)
• Booking office repairs and coordinating with the site concierge officer where necessary
• Booking lunches and training sessions
Assisting solicitors
• Assisting non-founding partners with diary management, booking client meetings, and assisting with business-development/administrative tasks and time entries.
• Assist solicitors with booking seminars and training
• Travel booking for solicitors
• Submitting expense claims on behalf of the non-founding partners
This is a great opportunity for a recent graduate who is seeking their first position. If you have an interest in legal this would be advantageous. This is a great office environment, working with a friendly and professional team.