Accounts Payable Assistant

4 weeks ago

London, UK, United Kingdom Zodiac Maritime Full time

Zodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.


Headquartered in London’s bustling West End, our modern, open-plan offices accommodate a growing team of over 200 people. With representative offices across Europe and Asia, our shore-based headcount grows as our fleet continues to expand and diversify, as does our dedicated crew of over 6,500 seafarers.


This is an exciting time for the company as we continue to grow and modernise our fleet and operations. We are looking for hard working and dynamic individuals to come aboard and be a part of the next generation of the Zodiac Maritime team


The role

Position Accounts Payable Assistant

Contract type Fixed term contract – 6 months

Reporting to Accounts Payable Manager

Location London


Overview of role


Zodiac is looking to hire a quick learner into this role, who is highly numerate and IT literate, has good attention to detail, is a team player and is able to communicate clearly with individuals in other parts of the business. In this role you will ensure the accurate processing of supplier and creditor invoices for payment.


Key responsibilities and primary deliverables


Payments Processing

  • Understand and comply with all company polices and procedures for processing payments
  • Ensure that vendor invoices submitted for payment have been duly authorised
  • Set up vendor details into Accounting system ledger card, address book and banking details
  • Prior to payment release, check that vendor amount entered agrees with proposed payment amount. i.e. discounts taken, currency and vendor numbers correct
  • Prepare payment as per settlement terms agreed with vendor, or take advantage of discount or in the absence of any payment terms, 30 days after date of invoice
  • Submit payments in accordance with daily timetable to Accounts Payable Manager for checking and subsequent presentation to authorised payment signatories
  • Co-ordinate the daily import of all payments to banking platforms
  • Ensure that copies of payments journal and remittance advice are passed to relevant person for review and posting to Accounting system
  • Processing of manual invoices to internal system and passing onward to relevant person for registration
  • Processing and liaising with banks to process manual specialised high value payments for Purchasing Vessels


Remittance Advices

  • Ensure all suppliers receive remittance advice by email detailing all payment information


Other Duties

  • Set up of new vendor accounts and amending vendor detail where necessary including bank details using Danaos and EPS
  • Reconcile vendor’s statements
  • Communication via email and telephone with Vendors concerning queries
  • Advising the Domestic Accountant of any VAT recoveries required
  • Ordering cash for vessels


Skills profile


Relevant experience & education


  • Accounting / Finance degree or equivalent would be an advantage for this role
  • Minimum of 2 years’ experience in a similar role
  • Proven track record in ensuring the efficient processing of high-volume payments across multiple jurisdictions
  • Strong numeracy and analytical skills
  • Intermediate knowledge and proven ability in the use of Microsoft office applications – Excel, Word, SharePoint
  • Good command of spoken and written English
  • Demonstrated strong interpersonal and communication skills to facilitate and maintain strong relationships with key contacts
  • Excellent attention to detail and the ability to identify and focus on relevant information
  • Commercial awareness and ability to apply sound judgement
  • Ability to assimilate information quickly and accurately
  • Ability to self-motivate and to prioritise conflicting demands against short deadlines
  • Professionalism and trustworthiness should be beyond question
  • Takes ownership and accountability for the allocated responsibilities and deliverables
  • Takes initiative and is proactive
  • Strong team player
  • Personal commitment to improving own knowledge and skills
  • Knowledge of D365 would be an advantage


Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.

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