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Accounts Payable Officer

2 months ago

London, UK, United Kingdom First Abu Dhabi Bank Full time

Job Purpose:

The Accounts Payable Officer is to complete payments and control expenses by receiving payments, processing, verifying, and reconciling invoices. They are also responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner.


The incumbent will be a key support to the business in ensuring adherence to the Branch Expense Policy and supporting the Financial Controller in monitoring appropriate financial controls within the local operations.


Key Accountabilities:

  • Key point of contact for all Branch Expenses and Invoices
  • Responsible for Branch third party payment process and procedures
  • Assist in the preparation of statutory, tax and management reports.
  • Key Branch contact for all London and Group for journal entries on cross border charges.


Invoice Administration

  • Invoice management & processing,
  • Processing of staff expenses according to Bank Policy
  • Ensure all third-party payments are made in alignment with FAB LB expense & procurements policies
  • Work with Manager to ensure correct VAT treatment for non UK invoices (including FAB HO recharges)
  • Expense analysis and review of vendor records
  • To raise any concerns over expense payments immediately to line manager
  • Ability to liaise with external suppliers.


Journal and Reporting Assistance

  • Journal creation & input across the Bank
  • As required support the preparation of the quarterly and annual VAT returns
  • Maintenance of Fixed Asset Register including running fixed asset verification process.


Teamwork

  • To constantly consider improvements to the efficiency & effectiveness of the role but also the wider department
  • Act as cover for other departmental staff
  • Input into operational risk reviews, KRI reporting and similar
  • Undertaking ad-hoc duties as directed by line or department manager.
  • Assist in reviewing all related procedures.


Qualification & Experience:

Essential

  • Minimum 12 months working within an account payable function
  • Understand various VAT treatments when processing invoices
  • Possesses strong attention to detail, organization, presentation & communication skills


Strong Preference

  • Experience of Oracle Fusion AP & FA Applications or similar systems
  • Ability to prepare ad hoc reports using Microsoft Excel and maintaining spreadsheets
  • Experience of working in banking/ finance sector
  • Compiled and submitted VAT returns for partial exempt entity.


Other

  • Systems knowledge – High level of Excel expertise, well versed with MS Office.