HR Administrator

4 weeks ago

Edinburgh Scotland, Scotland, United Kingdom Scottish Building Society Full time

Scottish Building Society is a mutual building society, which means we’re owned by and run for the benefit of our members. We started life in 1848 and are now the oldest remaining building society in the world. We're as true to our purpose today as the day we were founded. We help the people of Scotland and beyond to buy homes and save for the future by providing uncomplicated financial products, delivered in a reassuring and friendly way.


At Scottish Building Society, our people are our most important asset - we couldn’t offer such a personalised service without our colleagues.


About the Role


In your role as HR Administrator you will make a meaningful and valued contribution from the outset providing high quality HR service, transactional and administrative support to colleagues and managers across the Society.


As HR Administrator, you will act as the first line of support for all people practice related queries as well as delivering the core transactional processes within payroll and benefits, employee lifecycle, HR system, people reporting and learning & development. Additionally, you will ensure that operational activity is carried out in line with our Society values, culture, confidentiality and data protection guidelines.


Core Responsibilities


As a trusted part of the HR you will be responsible for:


  • Providing support with all aspects of general HR administration including recording and updating information on internal HR systems and trackers, preparing paperwork required in advance of, or following on from, meetings, drafting letters and any other correspondence as required.
  • Managing all recruitment and onboarding administration, including posting job adverts, monitoring applications, updating recruitment trackers, and issuing and processing recruitment paperwork.
  • Working with new starters to the Society and ensure all compliant documents are received and onboarding is followed to Society policy.
  • Overseeing and managing the new hire induction process.
  • Producing accurate and timely HR reports in line with reporting schedule and/or on demand requests.
  • Ensuring HR Communications are sent to key stakeholders in a timely manner.
  • Attending HR meetings and produce minutes as required.
  • Holding ownership of the HR and recruitment inbox, managing and responding to all emails providing responses in line with policies and procedures.
  • Updating and maintaining the HR people & training systems.
  • Participating in HR projects, such as employee engagement surveys and benchmarking exercises and maintain and track associated project measures and actions.
  • Assisting with the development of HR procedures and policies and liaise with managers to ensure these are communicated and implemented effectively.
  • Supporting the administration of meetings and events.


About You


To be successful in the role you will have previous experience of providing high level of HR administrative support, ideally within the financial services sector. You will also have :-


  • The ability to thrive in a busy and demanding environment.
  • Be comfortable working to deadlines whilst maintaining a high level of accuracy.
  • Proficient in the use of Microsoft Office – Word, Excel, PowerPoint etc.
  • Strong System/Database management skills
  • Excellent written and verbal communication skills
  • Good relationship building skills; understanding of internal customer relationships and ability to work with people at all levels
  • Ability to maintain confidentially at all times
  • Able to prioritise a demanding workload in line with requirements, whilst maintaining accuracy and delivery in line with expectation

This list is not exhaustive and the post holder is expected to carry out any other tasks that are required to fulfil the needs of the role. Management may add or subtract from the list of duties in order to meet the need of the business as they see fit and as per the terms and conditions of contract.

PLEASE DO NOT APPLY FOR THIS ROLE UNLESS YOU HAVE RECENT DEMONSTRABLE RELEVANT EXPERIENCE AND THE RIGHT TO WORK IN THE UK.


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