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Executive Assistant

2 months ago

London, UK, United Kingdom Equinix EMEA Full time

Executive Assistant – Contract/Maternity Cover

Equinix is the world’s digital infrastructure company, operating 250 data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 20+ years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,000+ networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

The Executive Assistant reports to two VP’s.

Meeting and Event Planning/Preparation

  • Organizes and attends meetings, as and when required
  • Develops agendas and prepares meeting materials (such as presentations / reports)
  • Co-ordinates stakeholders globally
  • Organising appointments and meetings, this includes coordinating stakeholders across our sites in Europe and Globally
  • Plans and organizes attendance to various board and management meetings
  • Supporting the EMEA management team as and when required

Admin

  • Coordinates complex calendars
  • Creating schedules for trips
  • Booking travel; flights, cars, hotels etc.

Communications

· Maintains confidentiality and deals with information that is highly sensitive

  • Deals with correspondence, takes dictation / minutes
  • Able to communicate clearly with the team and stakeholders
  • Ensuring relevant internal and external stakeholders are aware of relevant commitments, and any documents required are received and distributed in a timely manner
  • Screening telephone calls and emails, dealing with enquiries and requests, whilst handling them in an appropriate manner

Special Projects

· Coordinates special projects as needed

Budgeting and Expense Management

  • Processes expense reports and POs and proactively manages to completion
  • Manages departmental budgets

Person Specification

  • Confident and determined
  • Articulate and assertive
  • Strong interpersonal skills
  • Focused and driven
  • Flexible, adaptable and self-motivated
  • A pro-active worker, ability to take initiative and work unsupervised
  • Ability to cope in a rapidly changing environment and work under pressure
  • Strong multi-tasking abilities
  • A team player
  • A friendly and approachable attitude to work
  • 5+ years’ experience working at VP or Board Level