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Executive Assistant

2 months ago

London, UK, United Kingdom Clio Peppiatt Ltd Full time

Company Description

Clio Peppiatt is a leading contemporary evening wear designer, internationally recognized for reinterpreting traditional craftsmanship and subversive femininity. The brand focuses on hand-beading and hand-embroidery, partnering with talented artisanal groups to preserve and evolve these skills for future generations.

Studio Co-Ordinator

Full Time


Responsibilities


  • Ensuring all studio space is kept tidy and organised
  • Ordering supplies for the studio and the atelier. Ordering stationery and haberdashery on a weekly basis. Liaising with our partners and suppliers and being accountable for keeping contacts up to date.
  • Ordering and keeping inventory of packaging stock e.g. Tissue paper, stickers, swing tags, repair bags, boxes, mailing boxes, A4/A5 card.
  • Keeping in regular contact with warehouse and factories on stock of packaging supplies.
  • Maintaining positive relationships and negotiating deals with such partners and suppliers.
  • Responsible for scheduling the maintenance of atelier and studio equipment, organising servicing and repairs as needed.
  • Setting up studio for client fittings
  • A warm front of house to oversee deliveries, repairs and maintenance to the studio
  • Organising couriers
  • Customs paperwork for orders and press loans
  • Organising travel for CD and team
  • Answering and routing calls
  • Booking spaces for fittings and special events.
  • Organising catering for fitting/styling days and shoot prep days.
  • Logging deliveries and stock for studio.
  • Unpackaging parcels and returns and assisting on returns
  • Creating DHL labels for PR and factories
  • Packing and logging of items for press loans
  • Receiving and checking invoices, raising POs and ensuring all vendors are set up on the system correctly.
  • Organisation and documentation of weekly expenses, collaborating with the Finance department to ensure policies are adhered to.
  • Communicating with the Design team to ensure models are booked each week.
  • Regular contact with universities for potential interns
  • Intern interviews
  • Intern inductions and progress reports
  • A friendly go-to for interns during their placement
  • Managing Calender for team and CD, adding meetings and important dates

Essential:

  • A ‘self-starter’ – able to work on your own initiative and spot chances for improvement.
  • Positive attitude and ability to make newcomers feel welcome
  • Friendly and confident with an enthusiastic and personable demeanour
  • Calm in a crisis and good with urgent deadlines.
  • A good head for numbers, organised and detail-orientated.
  • Proficient in Google sheets and Excel.

Beneficial:

  • Background in admin within the creative industries is highly desirable.