Committee Operations Assistant

2 weeks ago


London, UK, United Kingdom mbf Full time

Job Title: Committee Operations Assistant

Location: Hybrid (London)

Salary: £30,000


About the Role We are seeking a highly organized and proactive Committee Operations Assistant to join an Operations team. In this role, you will be responsible for delivering high-quality and professional committee and governance support to both internal stakeholders and external clients. Your work will ensure the smooth operation of various boards and committee meetings, playing a key role in maintaining our high standards of service.


Key Responsibilities

  • Deliver efficient and effective committee operations services, including support for boards, management committees, governance forums, and employee resource groups.
  • Prepare for committee meetings by scheduling, booking rooms, arranging refreshments, and managing the central committee schedule.
  • Prepare and issue agendas, request and compile meeting papers, and create meeting packs that meet quality standards.
  • Act as the point of contact for queries from directors, members, and attendees.
  • Facilitate the smooth running of client governance meetings by ensuring meeting rooms are set up, technology is functional, and recordings are made as required.
  • Take minutes for ad hoc meetings and maintain accurate records of attendance and actions.
  • Liaise with the Company Secretarial team to ensure alignment in agendas, papers, and scheduling, providing additional support during peak times as needed.
  • Provide general administrative support as required.


Key Skills and Experience

  • Competent in using MS Office.
  • Prior experience in an administrative role, with a track record of meeting customer service levels.
  • Experience working with committees and senior-level individuals in a regulatory environment is desirable but not essential.
  • Strong organizational skills, with the ability to manage multiple priorities and competing deadlines while maintaining accuracy.
  • Excellent communication skills, both written and verbal.



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