Front Desk Receptionist

1 month ago


UK, UK, United Kingdom Britannia Global Markets Limited Full time

ROLE DESCRIPTION

The Receptionist and Administrative Assistant will be based on the executive floor of our high-spec City offices and will have on-going contact with the senior management, directors and very important guests. Professionalism and discretion are therefore essential at all times.


Duties include (but are not limited to):

  • Managing all inbound calls and acting as the first point of contact for all visitors
  • Managing meeting room calendars in conjunction with the Private Office team
  • Organising refreshments for meetings with external visitors
  • Working closely with the catering staff and assisting them as and when necessary
  • Overseeing all mail processes, logging inbound mail and its distribution and the sorting
  • Logging details of formal guest and service providers and liaising with the main building reception/loading bay
  • Ensuring the maintenance contract is upheld and all consumables are readily in stock
  • Checking all meeting rooms to ensure cleanliness and readiness for next meetings
  • Administering and maintaining building passes for employees and guests
  • Providing administration support across the floor
  • Occasional planning and running of events


Experience required

  • At least one year’s experience within a reception or administration role
  • Exceptional attention to detail and strong organisational skills
  • Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage
  • Excellent verbal and written communication skills in English



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