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Receptionist

3 months ago

London UK, UK, United Kingdom Glocap Full time
Job Summary
Our client, a global hedge fund, is seeking a receptionist to provide front desk coverage for their lovely London office. The candidate will play an extremely important role in the representation of the firm. The receptionist is often the first person that a client, candidate, or vendor interacts with and can enhance the brand through a positive experience. Duties as a receptionist will include but not be limited to the following:

Job Summary:
COMPANY: Global Hedge Fund
POSITION: Receptionist
LOCATION: London, England
COMPENSATION: 35-38K GBP
IN-PERSON: this work model required five days onsite in the office

Responsibilities:
Front of House management:
➢ Meeting & greeting clients and visitors. Create a professional first impression and represent the business.
➢ Management of meeting rooms; set-up and clearing between meetings
➢ Organization of 5 external facing meetings & 6 internal rooms (across 3 floors) & conference calls
➢ Calling appropriate host upon visitor arrival and escorting guest to meeting rooms
➢ Logging and issuing access passes to visitors/staff and retrieve/terminate as required. Logging expected
visitors and new starters with building mgmt.
➢ Taking inbound calls and taking accurate messages
➢ Management of incoming/outgoing post and booking couriers
➢ Booking taxis
➢ Copying, scanning, and printing duties
➢ Helping with the induction of new starters; building pass, business cards, updates of Welcome Packet.

Office & Facilities Assistant duties:
➢ Ensuring reception area, meeting rooms, kitchens are kept tidy and stocked at all times
➢ Re-stocking as needed
➢ Ordering of office supplies including stationery, drinks, refreshments, and general office consumables
➢ Assisting the Office Manager and/or Facilities Manager with ad-hoc various duties.

Qualifications:
➢ 5+ years of previous experience
➢ Discretion and professionalism. Previous FoH experience
➢ Sound knowledge of Microsoft Suite: Outlook, Word, PowerPoint, Excel
➢ Knowledge of Concur and expense reimbursement a plus
➢ Excellent English language skills (written and oral)
➢ Able to work without supervision within a fast-paced environment
➢ Team player who shows good initiative to ensure FOH and office operations run smoothly.